Hours: Full-time Monday–Friday 9am – 5pmThe RoleWe are seeking a pro-active and detail orientated Secretary to support the Firm's central operations, with a secondary focus on our commercial property department.
This is a varied and pivotal position providing essential secretarial support across the Firm, while also assisting fee earners within the commercial property team.
The successful candidate will play a key role in ensuring the smooth day-to-day running of the office.Core Responsibilities (Firmwide Support)Manage incoming calls, emails, and correspondenceMeet and greet clients to the Firm's officeProvide support and holiday cover for receptionCoordinate meetings, diary management, and room bookingsUndertake dictation as required by the fee-earning teamsOpen and close client files in accordance with compliance proceduresAttend meetings and take notesSupport compliance and regulatory administrationSupport fee-earning teams with administrative tasks on an ad hoc basis as instructed by line managerAttend and participate in departmental and business support meetingsGeneral office administration including document management and archiving.Commercial Property Department SupportCompletion of file opening formsSet up and manage DocusignSupporting the Partner with expenses management.Undertake file closing mattersIdentify items for RestoreIssue file closing letters, placing copies on SOS.Support the team with the incoming and outgoing post on a day-to-day basisScanning and filing documents.About YouWe are seeking a highly organised and proactive Secretary to provide administrative and clerical support to our teams.
The ideal candidate will be professionally presented, efficient, detail-oriented, and capable of handling a variety of tasks in a fast-paced workplace.Proven experience in an administrative or secretarial roleExcellent written and verbal communication skillsStrong organisational and time-management abilitiesAbility to multitask and prioritise workload effectivelyProfessional demeanour and discretion in handling confidential informationStrong typing and document management skillsProficient with Microsoft Office, specifically Outlook, Word and Excel and Case ManagementSystems.What We OfferCompetitive salary plus excellent benefitsWe are an equal opportunities employer and welcome applications from all suitably qualified candidates.
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📌 Legal Secretary (Queensland)
🏢 Prettys
📍 Queensland