As a Senior Legal Secretary, you will provide high quality and timely legal secretarial and administrative support within the Personal Injuries Law Team.
You will assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided.
Your Key Responsibilities
As a Senior Legal Secretary, you will:
undertake high level, accurate word-processing and typing
format complex documents (i.e. Microsoft Word, PowerPoint and PDF documents)
prepare briefs and documents and attends to routine correspondence
monitor and manages the flow of incoming and outgoing correspondence
coordinate travel and accommodation
manage information (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases)
manage diaries, organises meetings and conferences including preparing and distributing agendas, minutes and other material
prepare, check and action a range of reports
maintain filing, records bring-up and retrieval systems
assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording
ensure compliance with procedures for payment of legal expenses and counsel fees
consult and liaise with internal and external clients and other stakeholders on various matters including confidential and sensitive issues
train, coach and develop legal secretaries
ensure services are completed in a timely and professional manner.
assist with assessing the correct accrual and application of TOIL, recreation leave, sick leave and other leave,



identifying and escalating any issues as they arise
provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions
utilise effective communication skills and problem-solving skills to communicate and address any problems that may arise to resolve issues
support the Executive Legal Secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team
receive client feedback and address and implement service improvement activities
assist with the recruitment, employment, training and induction of new secretarial support staff
assist with the induction of recent staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements
model client service standards and Crown Law's values
undertake other duties as required relating to the requirements of the operational area
work collaboratively with the Practice Management Branch personnel regarding team and whole of practice issues
maintain a proactive approach to self-development
work across various teams and branches in Crown Law.
Applications to remain current for 12 months.
Job Ad Reference: QLD/*********
Closing Date: Monday, 28th September ****
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📌 Senior Legal Secretary (Queensland)
🏢 Department of Justice QLD
📍 Queensland