LTS EQUIPMENT
INVOICING & ADMINISTRATION OFFICER
SEEK ADVERTISEMENT - ALBURY
Full Time | Established Local Business
Join a long-established business where accuracy, teamwork and valuable people matter
LTS Equipment has been supporting Australian industry since ****, providing quality equipment and reliable service across forklifts, EWP's, professional cleaning equipment, pallet racking and warehousing solutions. We are a practical, down-to-earth business that values good people, strong teamwork and genuine customer support.
We are looking for a full-time Invoicing & Administration Officer to join our Albury team.
This is an important role within our business and would suit someone who is organised, confident with numbers and systems, has excellent attention to detail and enjoys working as part of a busy team.
You'll work closely with our Service, Parts and Rental teams to ensure completed work is invoiced accurately and promptly, customer requirements are met and our administration runs smoothly.
About the role
A major part of the role is reviewing completed service and repair jobs before invoicing. You'll make sure labour, parts, materials and supplier charges have been correctly recorded, identify anything that may have been missed, and ensure invoices are accurate before they reach the customer.
The role also includes technician timesheet administration, rental invoicing, customer statements and general administrative support.
This is not simply a data-entry position. Attention to detail and the ability to spot when something doesn't look right are important.




Key responsibilities
Review completed service and repair jobs prior to invoicing
Prepare and process customer invoices accurately and promptly
Check labour, parts, materials and supplier charges
Follow up missing information with Service, Parts and other team members
Obtain customer purchase orders where required
Manage customer-specific invoicing requirements and online portals
Process invoice adjustments following approval
Prepare weekly technician timesheet reports
Follow up missing or incomplete technician times
Assist with rental bookings, Hire POs and rental invoicing
Reconcile rental contracts and invoicing
Assist with month-end invoicing
Prepare and issue customer statements
Maintain accurate records and supporting documentation
Assist with general administration and customer enquiries as required
About you
Previous experience in invoicing, accounts administration or a similar role
Excellent attention to detail
Comfortable working with numbers and checking financial information
Organised and able to manage competing priorities
Confident following up missing information
Clear and professional communication skills




Works well as part of a team and takes ownership of their work
Comfortable learning and using business software
Good general computer skills
Experience with Xero would be highly regarded. Experience with Ostendo or similar ERP/service management software would be an advantage, but training can be provided.
Experience within automotive, mechanical, equipment hire, service or a trade-based business would also be advantageous, but isn't essential.
What we offer
Full-time permanent position
Established Australian business operating since ****
Supportive, down-to-earth team
Varied role with genuine responsibility
Training and support during the transition into the position
Opportunity to work across different areas of the business
Stable position within our Albury operation
The opportunity
With our current team member retiring at the end of the year, we have the opportunity to provide a proper handover and training period to the successful applicant.
That means you won't simply be dropped into the position - you'll have time to learn our systems, customers and processes from someone who knows the role.
If you're an experienced administrator who enjoys getting the details right, working with a good team and taking ownership of your work, we'd like to hear from you.
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📌 Invoicing & Administration Officer (Albury)
🏢 Lts Equipment
📍 Albury