Earthworks & Earthmoving Office Administrator / Coordinator
Marvel Slabs is seeking a highly organised and proactive Office Administrator / Coordinator to support the day-to‐day administration and coordination of our busy Earthmoving & Earthworks division.
This is a predominantly office-based role working closely with our Site Cut & Earthworks Manager and administration team. You will also communicate regularly with suppliers, subcontractors, builders and tip sites to help keep jobs, deliveries and bookings running smoothly.
This is a fast‐paced office environment where priorities and schedules can change throughout the day, so we are looking for someone who enjoys being organised, communicating with people and keeping on top of multiple tasks.
Key Responsibilities
Coordinate the booking and rebooking of tip sites for earthmoving and earthworks jobs.
Liaise directly with tip sites regarding availability, bookings, requirements, changes and any issues that arise.
Coordinate rock deliveries with suppliers, including booking, rebooking and adjusting deliveries to suit changing job schedules.
Contact concrete suppliers and arrange deliveries as required.
Prepare and send Purchase Orders to subcontractors for completed works.
Prepare and send Additional Orders to builders for additional works, materials or services carried out onsite.
Maintain accurate records of bookings,



changes, additional works and associated costs.
Communicate with subcontractors, suppliers, tip sites, builders and internal staff.
Respond promptly to changes involving jobs, bookings, deliveries and site requirements.
Assist with reorganising daily works when weather, site conditions, builder requirements or scheduling changes affect planned works.
Follow up outstanding bookings, deliveries, Purchase Orders and Additional Orders.
Provide general day‐to‐day office administration and coordination support to the Site Cut & Earthworks Manager.
About You
To be successful in this role, you will be highly organised, reliable and comfortable working in a fast‐paced construction environment where schedules can change throughout the day.
You will have:
Solid communication skills.
Excellent attention to detail.
The ability to prioritise urgent requests.
Confidence managing multiple bookings, suppliers and changing priorities at once.
A proactive approach and willingness to follow up tasks through to completion.
The ability to communicate professionally with builders, suppliers, subcontractors and internal staff.
Previous experience within construction, earthmoving, earthworks or the residential building industry would be highly regarded.
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📌 Earthworks & Earthmoving Office Administrator / Coordinator (Melbourne)
🏢 Marvel Slabs
📍 Melbourne