Medical Secretary / Practice Administrator
Medical Secretary / Practice Administrator
Brighton, VIC | 4-5 days per week
We are a growing, family run,boutiquepsychology and psychiatrypractice seeking a reliable and organised Medical Secretary / Practice Administrator. We pride ourselvesin making a difference in patients' mental health journey's here at Kin Clinic. We are seeking a kind, motivated and ambitious individual who can continue to grow and progress with our growing practice while supporting the day-to-day operations of our clinic.
Working closely with psychiatrists, psychologists, and the practice manager, you will play a key role in ensuring a smooth, professional, and welcoming experience for patients. You will be gaining valuable experiencein mental health care, while genuinely helping people day to day.
Clinic Founders Dr Iona and Dr Tom, and Practice manager Darragh are driven to provide the best care for our patients and a supportive workplace environment for our team.
If you share our values, and are looking for a long term career in medical reception we want to hear from you.
Key Responsibilities
Manage appointments, cancellations, and clinician schedules
Coordinate and maintain patient waitlists
Prepare and manage electronic medical records
Support patients to complete intake forms,support report writing, and proofreadclinicalreports
Answer phone calls and manage email enquiries professionally
Provide administrative support to clinicians
Maintain accurate records and strict confidentiality
Opening & closing the clinic




Other tasks supporting the clinic operation where required
About You
Required
Previousmedical administration or reception experience
Looking for a long term career in medical reception with a view to grow into more senior roles
Highly organised with strong attention to detail
Professional, friendly, and confident communicator
Confident in answering calls and enquiries
Able to manage competing priorities in a busy environment
Proficientwith computer systems and practice software (Excel,Microsoft, practice management systems)
Reliable, proactive, and a strong team player
Passionate about helpingothers
Full working rights in Australia
Experiencein managing clients who may present as distressed
Highly Experienced in Medical Secretary Roles
Experience in medical or mental health settings
What We Offer
Supportive and cooperative team environment
Regular team connection time, including weekly team coffees
Modern clinic in Brighton, close to cafés and local amenities
Opportunity for career development and promotion
Meaningful work within mental health care
Ongoing training and support
Newly renovated work environment withhigh endfacilities
Cycle to work or work out before or after work with shower and change facilities
Easy commute, with staff parking orwithin 2 minute walk from Gardenvale Station
Work Type
4-5 days per week (flexible for the right candidate)
Renumeration
See Guide above, dependent on Experience. Paid super and annual leave.
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📌 Medical Secretary / Practice Administrator (Melbourne)
🏢 kin.clinic
📍 Melbourne