As the medical secretary for two surgeons in the same practice, you will be the key point of contact for patients, referring doctors and healthcare professionals, providing high-level administrative support. You will be required to combine exceptional organisational skills with a warm and professional manner to manage appointments, co-ordinate theatre bookings, general administration and billing. Main consulting location: Peninsula Private Hospital, Langwarrin, ****.
Permanent full-time employment – 38 hours per week
Monday–Friday, 9:00am–5:00pm, no weekends or on call
A stable and predictable working week
Within a medical suite at Peninsula Private Hospital
A professional and respectful working environment
Opportunity to develop a long-term position within the practice
Key responsibilities
Meeting and greet patients warmly to create a calm and welcoming workplace
Managing patient appointments, bookings, theatre lists and surgical schedules
Managing incoming and outgoing medical correspondencePreparing patient quotes and invoices




Process health fund billing and Medicare claims
Coordinating pre-operative and post-operative patient investigations
Liaising with hospital staff, anaesthetists, other specialists and healthcare professionals
About you
Previous experience as a Medical Secretary, preferably within a specialist or surgical practice
Proficiency with Genie practice management software
A calm, polished and professional manner
Excellent written and verbal communication skills
Excellent computer skills and knowledge of Microsoft office
Excellent work ethic and reliability
Ability to multi-task and prioritise
Highly organised with strong attention to detail
Sound knowledge of Medicare, private health insurance and hospital admission processes
The right to work in Australia
About us
An established specialist surgical practice of two experienced surgeons specialising in Breast/Endocrine and Colorectal surgery at Peninsula Private Hospital.
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📌 Medical Secretary (Melbourne)
🏢 Surgical Health Specialists
📍 Melbourne