During our 30 years of operation, Sheldon has earnt an enviable reputation of being Sydney's leading Design and Construct company specialising in workplace fitouts. With a multidisciplinary offering of project management, interior design as well as technology and furniture, Sheldon sets itself apart by creating highly integrative and creative solutions for its clients in an inspiring collaborative environment.
Our ongoing successes and outstanding working environment is strengthened by our caring and family-orientated culture.
About the Role:
The role of the Project Coordinator is to co-ordinate mechanical sub-contractors on site and supervise all aspects of the mechanical fitout including safety, quality, delivery, and site co-ordination. The Project Coordinator will also work closely with the Sub-contractor Team Leaders on each job to ensure labour and materials are co-ordinated to meet program milestone key dates, client inspections and project completion.
Key Responsibilities:
Supervision
Supervision of Mechanical contracted labour to ensure compliant with safety processes and procedures, in accordance with the role requirements and to maximise performance
Assist in forecasting project sub-contractor resource requirements
Complete Mechanical Toolbox talks when required for High-Risk activities
Ensure Quality Inspection ITPs are being completed on each project
Work Health Safety
Instil and maintain WHS standards and for mechanical works
Understand and comply with PMP (Project Management Plan)
Understand and comply with relevant SWMS's
Ensure Project Site Establishment Inspections are completed on time
Site inductions completed at start of project
Sign-in, sign-out completed at start and end of work
Report all incidents and hazards to Site Manager and MDM
Report any hazard or unsafe behaviour to Site Manager and MDM
Keeping the workplace in a clean and tidy condition




Complete regular site inspections to monitor review site safety
Project Coordination
Ensure building regulations, standards and by-laws are enforced in building operations
Attendance at project site and prestart meetings
Daily co-ordination with Sheldon Site Managers and Team Leaders of other trades
Design co-ordination onsite and liaising with Design team for changes or clarifications
Clearly understand Scope of Works and Program
Complete weekly job status
Co-ordinate mechanical work to required standards with professionalism and pride
Co-ordinate mechanical works in line with program and scope of works
Complete close out check lists in conjunction with Site Manager
Procurement
Ensure major procurement items are ordered on time to meet completion deadlines
Track sub-contractor costs against project budget allocation
Coordinate supply of labour and materials (PAC Units, grills, fans)
Order general mechanical materials required to complete the project
Assist with variation request forms as required
Send any Site Instructions for potential variations to PM
Prepare Variations for PM approval
Raise and send purchase orders
Manage and sign off supplier and contractor invoices
Labour & Maintenance
Mechanical Installation in accordance with project scope and program
Manage defects and reworks as authorised by Mechanical Division Manager
About you:
Personal drive, initiative and resourcefulness, alongside excellent communications skills, are qualities we look for in the role. We're looking for candidates with a can-do attitude, ability to problem solve and perform to timelines.
To be successful in this role you will need:
Enrolled in or have completed a Bachelor of Project Management/Construction Management
General Construction Certificate (White Card)
First Aid Certificate
Low Voltage Rescue and CPR Certificate
3+ years on-site experience
Experience working with chilled water
Understanding of BMS and Mech Elec systems
Commercial HVAC experience
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📌 Project Coordinator (Mechanical Division) (New South Wales)
🏢 Sheldon
📍 New South Wales