The Accounts Payable Officer is responsible for delivering a broad range of accounts payable and receivable functions, ensuring compliance with organisational policies, procurement standards, and relevant legislative requirements.
The role supports day -to-day financial operations and is guided by priorities set by the Manager Accounting Operations.
Key Responsibilities:
Accounts Payable & Processing
- Enter invoice and purchase order data accurately, ensuring compliance with Accounts Payable and procurement processes
- Process and review distribution adjustments
- Perform cost allocation, matching, and exception handling (including authorisations)
- Conduct GST compliance checks across transactions
- Process cash payment vouchers
Accounts Payable & Receivable Operations
- Support both payables and receivables functions based on operational requirements
- Assist in the daily operation of Payables and Receivables systems
- Maintain and update customer and supplier records
- Verify the legitimacy of refunds and transaction details
- Process financial adjustments as required
Financial Controls & Compliance
- Maintain compliance with instructions and the Financial Management Act 2006
- Certify payment documentation in accordance with instruction
Reporting & Continuous Improvement
- Respond to internal and external enquiries
- Investigate financial transactions and discrepancies
- Provide advice and guidance on accounts processes
- Prepare reports and maintain financial registers
- Contribute to updating Accounting procedural manuals
The preferred candidate will demonstrate:
- Experience working in an Accounts Payable and/or Accounts Receivable environment
- Sound understanding of financial processing and controls
- Well-developed communication and interpersonal skills, with the ability to effectively liaise with a broad range of stakeholders
- Solid analytical and problem-solving capabilities
Desirable
- Previous experience within the WA public sector (or broader public sector environment) is highly desirable