Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated high level organisational skills, including the capacity to prioritise workflows.

SC3 Demonstrated capacity to work and collaborate with others, and communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technicalknowledge and expertise relevant to the position, in particular the use of CASES21 Finance, Compass, and AIMS as per DET policy and guidelines.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to qualified learning and growth for both self and others.

Role

Position Purpose

The primary purpose of the position is the management and processing all aspects of accounts payable within the CASES21 Finance system in accordance with DET policies and guidelines. Key responsibilities include maintaining accurate financial records, monitoring budget allocations across faculties, programs, and school projects, and providing timely financial reporting and advice to staff.

The position is also responsible for maintaining all assets purchases and disposals in CASES21, and the use of the Asset Information Management System (AIMS).

The position also provides back-up to other Administration staff in need, including reception duties and First-Aid.

Responsibilities

Accounts Payable

- Processing of Creditor invoices into CASES
- Purchase orders - raising / matching in Compass
- CommBiz Weekly Payment runs - direct deposits, BPay
- Creditor enquires/calls
- AIMS System management - orders, and liaising with Maintenance Co-ordinator
- Assets Management in CASES - processing of purchases, disposal, stocktake. Balancing of clearing accounts.
- Westpac Purchase cards processing and reconciling
- Journals to correct coding errors
- Have a clear understanding of Cases21 Finance within DET policy and guidelines, in particular Procurement compliance.

Asset Register

- Ensure all asset purchases and disposals are recorded correctly in Cases
- Assist with bi-annual Assets stocktake.

Budgets

- Assist BM in setting the Annual Interim Budget.
- Assist BM with ongoing monthly review of sub-program budgets and completion of budget adjustments if needed.
- Provision and support/advice to Budget Leaders

Finance EOM / EOY

- EOM & EOY support to Business Manager

General Administration Support

- Backup support to other Administration staff – answering telephone, covering reception queries if needed, first-aid support for students if needed.

Professional Learning

- Take an active and positive role in supporting professional learning relating to the role

Other

- Other duties as required by the Principal/Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity.



Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

All applicants must have a personal profile on Recruitment on Line and ensure that it is up to date including Working With Children Check information. Applications should also be lodged on Recruitment on Line to ensure that notification of outcomes is delivered to a current email address.

To commence Work at Geelong High School the successful applicant must have current Working With Children Check.

Applications must include:

1. A specific response to each of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 6 pages.

2. A Resume with a summary of experience and qualifications.

3. The names and contact details of up to three referees who can provide information regarding the applicant in relation to the key selection criteria.

The panel reserves the right to request additional referees other than those listed.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.




- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Geelong High School is a positive and creative learning community that embraces its history and prepares students for life.

We are committed to:

- Developing caring and respectful relationships;
- Empowering people to realise their potential through effort, responsibility and teamwork;
- Building healthy, resilient and productive global citizens.

Our core value is: RESPECT

- Responsibility,
- Effort,
- Service,
- Positivity,
- Excellence,
- Creativity,
- Teamwork.

Geelong High School is a Year 7 - 12 co-educational school located near the centre of Geelong "The City by the Bay", and adjacent to a significant parkland area. Established in 1910, Geelong High School is one of the oldest secondary schools in the region. It has a proud history, celebrating its centenary in 2010, and is held in high regard by the Geelong community.

Current enrolment is approximately 975 students, drawn mainly from the nearby areas of East and South Geelong, the Bellarine Peninsula and across Geelong. The Leadership Team comprises a Principal, three Assistant Principals, the Business Manager, IT Manager and eight Leading Teachers. There are approximately 110 staff, of whom 75 are teaching staff.

The school motto, VITAE NOS PARAT, which means "It prepares us for life", provides a basis for the total school curriculum, and there is a strong recognition within the school, that the various elements of the school community work in partnership to achieve optimum outcomes for all our students. Students are supported and encouraged to reach their full academic and personal potential, through innovative and engaging teaching programs such as the Geelong Positive Engagement Program (GPEP), Respectful Relationships and Reading Plus. In 2013 Geelong High School introduced Positive Education, based on the elements of positive psychology, to build a strong culture of optimism and growth mindset across the school.

The Geelong High School curriculum comprises a core year 7 and 8 program (including positive education), a core and elective program across years 9 and 10, and the later years program where students may study a combination of VCE, VET, VCE Voc Major, and Australian school-based apprenticeships (SBATs).

The use of learning technologies in the classroom is a priority at Geelong High School with appropriate PD being offered to staff and a 5 year eLearning plan currently being implemented. The school has an extensive computer network that is continually evolving. The school is fully 1:1 with BYOD for years 7-12.

Central to the structure and operation of the school is the house system. All students are actively involved in the house system and the student management and welfare of students is centred on this structure. Student leadership is an integral part of the school culture. Leadership amongst students is actively encouraged and celebrated at all levels with students being given the opportunity to be involved in the decision making processes of the school. Leadership opportunities come from a broad range of activities such as the School Captains, SRC, House Captaincy, Band Captains and Performing Arts, Green (Sustainability) Team. Geelong High School aims to build on robust community links and to be supportive of all members of its community.

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📌 Finance & Accounts Officer (Geelong)
🏢 Government schools
📍 Geelong