- Take ownership of executive priorities, leadership coordination, governance and key Finance deliverables
- High-autonomy role suited to someone who thrives in a fast-moving environment and can create structure as they go
- Inner South Melbourne location | Up to $115,000 + Super | On-site parking

- Take ownership of executive priorities, leadership coordination, governance and key Finance deliverables
- High-autonomy role suited to someone who thrives in a fast-moving environment and can create structure as they go
- Inner South Melbourne location | Up to $115,000 + Super | In office parking

The Opportunity

Join one of Australia's fastest-growing organisations during a significant period of expansion, investment and transformation.
With continued growth across its national footprint, the business is evolving quickly. Priorities move at pace, new initiatives are constantly emerging and processes and ways of working continue to develop alongside the organisation.
As a result, a newly created opportunity is available to join the CFO Office, providing high-level coordination across the CFO's priorities and the broader Finance leadership team.
Rather than stepping into a highly structured support function with established processes, you'll play an important role in creating that structure. You'll maintain visibility across competing priorities, anticipate what is coming next, coordinate information and stakeholders, and ensure actions, deadlines and executive deliverables continue moving forward.




The CFO operates at pace across a broad portfolio and is looking for someone who can work with significant independence, using judgement, finding solutions and confidently progressing matters without needing detailed direction.
This is a broad, highly visible position for someone who enjoys bringing order to complexity and wants exposure beyond traditional executive administration.

Key Responsibilities

As the Executive Coordinator, your responsibilities will include, but are not limited to:

- Managing the operating rhythm of the CFO Office, including priorities, meetings and the forward agenda
- Coordinating across the CFO's leadership team to maintain visibility over actions, commitments and deadlines
- Preparing Board and committee papers, executive presentations, briefing materials and correspondence
- Coordinating Finance leadership meetings, one-on-ones and key governance activities
- Following up senior stakeholders and ensuring agreed actions are progressed through to completion
- Supporting executive reporting, transformation initiatives and broader Finance projects
- Identifying upcoming requirements and ensuring the CFO is appropriately prepared ahead of key meetings and decisions
- Navigating changing priorities and resolving day-to-day issues independently where appropriate




- Improving processes and introducing practical structure as the business continues to evolve
- Managing sensitive and confidential information with sound judgement and discretion
- Providing broader coordination and support across the Finance leadership team as required

The Ideal Candidate

We're looking for someone who is comfortable operating in an environment where not everything will come with a process, precedent or detailed instruction. You'll ideally:

- Bring experience supporting a CFO, senior executive or Executive Leadership Team within a busy organisation perhaps in start up or scale up phase
- Have coordinated executive priorities, leadership meetings, Board papers, reporting or governance activities
- Be comfortable working with ambiguity and creating structure where processes are still evolving
- Demonstrate strong judgement and know when to act independently, when to challenge and when to escape
- Naturally take ownership, close loops and follow things through rather than waiting for direction
- Be confident following up senior stakeholders and maintaining accountability around commitments and deadlines
- Remain calm and solutions-focused when priorities change or unexpected issues arise
- Have the resilience and adaptability to operate effectively within a rapidly growing and transforming business
- Bring excellent written communication, presentation and Microsoft 365 capability
- Be positive, collaborative and approachable while maintaining high standards

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📌 Executive Coordinator | CFO Office | High-Growth Australian Business (Melbourne)
🏢 Assistant Sydney
📍 Melbourne