This is a fast-paced and wide-ranging role where no two days are the same. You will coordinate multiple events, convert enquiries into confirmed bookings, build strong client relationships and assist with marketing Farm Vigano across digital and social platforms.
Key responsibilities
- Manage event enquiries from initial contact through to confirmation
- Conduct venue tours and create proposals
- Follow up leads and build strong relationships with prospective and confirmed clients
- Convert enquiries into sales while achieving agreed budgets
- Prepare event contracts, manage deposits and monitor payment schedules
- Maintain accurate client and event information within CRM system
Event Coordination
- Coordinate events from confirmation through to final handover
- Manage client communication professionally and promptly
- Prepare detailed event run sheets and floor plans
- Liaise with suppliers and maintain positive vendor relationships
- Ensure the kitchen, restaurant and event teams are fully briefed
- Complete final checks before each event, including table setup, guest numbers and event details
- Provide a thorough handover to Restaurant and Event Supervisors
- Follow up with clients after their event and evaluate its overall success
Marketing
- Assist with planning and delivering marketing campaigns
- Create engaging content for social media, email marketing and digital platforms
- Capture social media content during events while respecting client privacy
- Promote seasonal campaigns and special event days
- Maintain marketing materials, event packages, menus and website information
- Ensure all marketing content reflects the Farm Vigano brand and guest experience
About you
- Previous experience in event coordination, sales, marketing or a similar role
- Tech savvy, and an understanding of social media and digital marketing
- Creativity and an eye for styling and presentation
- Comfortable capturing engaging social media content
- Outstanding written and verbal communication skills
- Strong sales, negotiation and relationship-building skills
- Highly organised with exceptional attention to detail
- Confident using booking systems, Microsoft Office and digital platforms
- The ability to work independently while contributing positively to a close-knit team
- Experience with photography, content creation, Capcut, CRM platforms or event-management systems would be highly regarded.
The Role
- This is a full-time position, and the successful candidate must be available to work Wednesday to Sunday.
- If you are an enthusiastic and driven professional who enjoys sales, creativity, client relationships and bringing memorable events to life, we would love to hear from you.