Job Description

Accounts Administrator – 12 Month Fixed-Term Contract

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hsy is one of Australia's leading automotive parts distributors, trusted by workshops, dealerships, and automotive professionals nationwide. Known for our quality, reliability, and expert knowledge, we pride ourselves on fast delivery, strong partnerships, and outstanding customer service.

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At hsy, people are our most important part. Our culture is built on our CRISTA values — Customer Focused, Respect, Innovation, Safety, Trust, and Accountability — and we are committed to creating a workplace where our people can grow and succeed.

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We are looking for an organised and detail-oriented Accounts Administrator to join our Finance team on a part-time, 12-month fixed-term contract, working four days per week.

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ABOUT THE ROLE

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This is a hands-on administrative role supporting the day-to-day operations of our Finance team.

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As our Accounts Administrator, you'll help keep things running smoothly behind the scenes by assisting with invoice processing, maintaining finance records, responding to general enquiries and providing administrative support across the team.

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You'll also be a key point of contact for incoming phone calls, including enquiries from our sites and customers, ensuring they are handled professionally or directed to the appropriate person.

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This role would suit someone who is highly organised, comfortable working with numbers and systems, and enjoys getting the details right. You don't need to be an accountant- we're looking for someone reliable, proactive and confident managing a varied administrative workload.

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Key Responsibilities

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- Processing and entering invoices, credits and other financial documentation
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- Assisting with accounts payable and accounts receivable administration
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- Matching invoices with purchase orders, receipts, approvals and supporting documentation
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- Maintaining accurate customer and supplier records
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- Assisting with customer and supplier account enquiries
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- Answering incoming phone calls and responding to site and customer enquiries
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- Directing calls and enquiries to the appropriate team member when required
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- Monitoring shared Finance inboxes and responding to or directing enquiries
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- Assisting with customer statement distribution and supplier statement administration
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- Maintaining accurate electronic records, filing and documentation
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- Assisting with data entry, reporting and spreadsheet maintenance
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- Supporting the Finance team with month-end administrative requirements
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- Assisting with audit and compliance documentation when required
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- Providing general administrative support to the Finance team
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- Supporting other ad hoc Finance tasks as required
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WHAT YOU'LL BRING

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We're looking for someone who is dependable, organised and comfortable working in a busy environment.

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Ideally, you'll have:

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- Previous administration experience, ideally within an accounts or finance environment
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- Strong attention to detail and a high level of accuracy
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- Good organisational and time management skills
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- Confidence answering phone calls and responding to customer and internal enquiries




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- Strong written and verbal communication skills
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- Confidence using Microsoft Office, particularly Outlook
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- Robust Excel skills, including confidence working with spreadsheets, formulas, data entry and maintaining accurate financial records
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- Experience using accounting, finance or ERP systems would be advantageous
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- The ability to manage competing priorities and follow tasks through to completion
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- A proactive attitude and willingness to support the wider team
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- The ability to handle financial and business information with discretion
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Experience with Dynamics 365 Business Central would be highly regarded but is not essential.

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WHY JOIN US?

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We believe in looking after our team just as much as we look after our customers. That's why we offer perks that actually matter:

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- A part-time role working four days per week
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- Daily provided lunches and a purchased lunch every Friday
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- Tailored learning and development opportunities
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- Wellness Days: two paid days off each year just for you
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- Employee Assistance Program and Mental Health First Aid Officers
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- A supportive environment where you'll be respected, heard and backed to succeed
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This is a 12-month fixed-term opportunity and a great chance to gain hands‐on experience within a busy Finance function while becoming part of the wider hsy team.

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At hsy, we celebrate our differences and welcome applicants from all walks of life. We're proud to be an equal opportunity employer and value the unique contributions each team member brings to the table.

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Applicants must have full Australian working rights. Applications are assessed as they're received, so don't wait!

📌 Accounts Administrator - 12 Month Fixed-Term Contract (Williamstown)
🏢 hsy Autoparts
📍 Williamstown