Job Description

Bid Manager

n

Bentley Systems

n

Location: Home-based Australia / Hybrid Brisbane, Australia

n

Position Summary

n

At Bentley Systems, our strategic pursuit of major infrastructure projects globally requires a highly coordinated, high-stakes bidding operation.

n

The Bid Manager is the mission-critical anchor of this process, turning complex, multi-disciplinary engineering proposals into highly competitive, winning submissions. Operating in a quick-paced environment with strict external deadlines, this role is required to quarterback the entire bid lifecycle—orchestrating cross-functional teams across Sales, Legal, Product, and Finance.

n

Without the Bid Manager's rigorous project management, stakeholder alignment, and risk mitigation, our pursuits risk losing momentum, falling out of compliance, or missing critical submission deadlines.

n

By bringing discipline, structure, and strategic focus to every pursuit, the Bid Manager directly protects Bentley's revenue pipeline and elevates our market position on the global stage.

n

Deliver Value to the Business

n

n
- Orchestrating Complex Teams: Serves as the primary point of contact, aligning diverse internal stakeholders (from software engineers to legal teams) behind a unified, winning strategy.
n
- Secure Compliance and Quality: Acts as the final gatekeeper, ensuring every bid is meticulously aligned with user requirements, Bentley's commercial policies, and strict compliance standards.
n
- Accelerating Bid Velocity: Drives the proposal schedule with absolute discipline, preventing last‐minute scrambles and ensuring high-quality submissions are delivered ahead of time.
n

n

Responsibilities

n

Bid Delivery (Mandatory)

n

n
- Manage binding and non-binding opportunities.
n
- Develop bid plans and schedules.
n
- Coordinate contributors and reviews.
n




- Ensure compliance and quality standards.
n
- Manage proactive proposals.
n

n

Stakeholder Engagement (Mandatory)

n

n
- Maintain regular engagement with sales teams.
n
- Attend regional pipeline meetings where applicable.
n
- Provide opportunity status reporting.
n
- Support pursuit strategy execution.
n

n

Process Excellence (Mandatory)

n

n
- Apply bid management best practice.
n
- Drive consistency and quality.
n
- Capture lessons learned.
n
- Contribute to continuous improvement activities.
n

n

Artificial Intelligence (Optional)

n

n
- Workflow Automation: Hands‐on experience using AI software to automate first drafts and accelerate the overall bid lifecycle.
n
- Advanced Prompting: Strong prompt engineering skills to tailor complex technical responses to specific customer requirements.
n
- Tender Analysis: Ability to leverage AI summarization tools to rapidly parse dense RFPs and identify key compliance risks.
n
- Content Maintenance: Experience actively updating centralized AI content libraries to ensure high match rates for automated Q&A.;
n
- Quality Control: Proficient in critically reviewing and refining AI-generated text to inject human nuance and specific win themes.
n

n

Regional Projects (Optional)

n

n
- Support regional growth initiatives.
n
- Contribute to reporting and analytics.
n
- Support sales enablement activities.
n

n

Success Measures (Mandatory)

n

n
- On‐time submission rate
n
- Bid quality scores
n




- Stakeholder feedback
n
- Opportunity conversion
n
- Process compliance
n

n

Qualifications

n

n
- Languages: Fluent in English (written and spoken), other languages a bonus.
n
- Education: Degree in Business, Marketing, Communications, Engineering, or a related field and/or demonstrable commercial experience within a solutions/IT provider.
n
- Experience: 3+ years of experience in bid, proposal, or tender management. Proven track record of managing high-value, complex bids (e.g., public sector, RFP, RFI).
n
- Certifications: APMP Certification (Association of Proposal Management Professionals) at Foundation, Practitioner, or Professional level.
n
- Methodology: Proficiency in structured bid frameworks (e.g., Shipley Associates methodology).
n
- Project Management: Strong project management skills (PMP or PRINCE2 certifications are a major plus).
n
- Tools: Advanced proficiency in MS Office Suite (Word, PowerPoint, Excel) and experience of Proposal Automation Tools would be a benefit.
n

n

What We Offer

n

n
- A great Team and culture – please see our colleague video.
n
- An exciting career as an integral part of a world‐leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.
n
- An attractive salary and benefits package.
n
- A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
n
- A company committed to making a real difference by advancing the world's infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.
n

📌 Bid Manager (New South Wales)
🏢 Bentley Systems
📍 New South Wales