Job Description

Position Number: JR-018394

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Role type: Full-time; Fixed term (18 months)

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Department/School: Student and Scholarly Services - Graduations and Examinations

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Salary: UOM 6: $100,847 - $109,163 p.a. plus 17% super

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High-impact role for an event prof ess ional delivering graduations, commencements and exams / Shape memorable student milestones / Collaborate across the University and with key suppliers

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Join us to deliver exceptional student ceremonies and exams that run seamlessly, safely and on schedule

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Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

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The University of Melbourne

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We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

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Your next career opportunity

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In this role, you will coordinate large-scale graduations, commencements and examinations across multiple sites. You will manage complex logistics and suppliers, ensuring these milestone events cele brate students and uphold academic integrity.

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What you will deliver

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- Coordinate end-to-end logistics for graduations, commencements and exams oper ations , including production schedules, run sheets and onsite operations.
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- Brief and manage event and logistics suppliers, ensuring services meet specifications, budgets, safety and risk requirements.
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- Support the Event Producer with compliance, quality assurance and risk assessments for all ceremonies and examinations.
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- Train, support and supervise casual staff during peak periods, fostering consistent, high-quality service at events.
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- Contribute to process improvements, post-event reviews and planning that enhance future student-facing events and services.
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You may be a great fit if you

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- Love working on events ! Y ou thri ve in a fast-pac ed environment , w ork wel l under pressure and enjo y the e vent plannin g and deliv ery cy cle.
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- Hold an undergraduate qualification in a relevant discipline, or equivalent experience, and an Employee Working with Children Check.
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- Offer substantial experience, ideally fi ve or more years, delivering large-scale events with complex logistics .
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- Demonstrate strong organisational skills, thriving under deadlines while prioritising multiple events and competing demands.
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- Bring excellent written and verbal communication skills, including drafting guidelines and training materials for diverse audiences.
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- Use Microsoft Office, databases and CRM systems confidently to manage data, reporting and event administration.
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- Apply solid financial acumen to track event budgets, model future costs and manage supplier quotes.
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For further information please refer to the attached PD.

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What we offer you

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We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

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- Build future financial security with 17% superannuation
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- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
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- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership,



and learning platforms such as LinkedIn Learning
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- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
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- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
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- Health and well-being services including a leading Employee Assistance Program
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For more information check out our benefits page!

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Your new team - Student and Scholarly Services

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Student and Scholarly Services supports students from first enquiry through to graduation, delivering administration and wellbeing services.

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Within this, the Graduations and Examinations team delivers high-volume and high -quality ceremonies and exams that celebrate achievement and protect aca demic integrity.

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You will join a collaborative, professional group committed to continuous improvement and outstanding student experiences.

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Be Yourself

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The University of Melbourne is an Equal Opportunity Employer and a child-secure organisation . The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

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We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

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Aboriginal and Torres Strait Islander Ap

📌 Senior Events Officer (Victoria)
🏢 UniMelb
📍 Victoria