Job Description

Wantirna, Part Time, Healthcare & Medical

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Please Quote Reference Number 18401

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- Medical Secretary Genie Software experience
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- $30-$40 p/h | 4 days per week (Roster based)
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- Join the team at KM Surgical - Wantirna
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About KM Surgical

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KM Surgical Pty Ltd is a well-established and growing specialist medical practice based in Wantirna. With a team of two doctors and a strong focus on providing high-quality, patient-centred care, we are seeking an experienced Medical Secretary to join our close-knit team.

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This is an excellent opportunity for an organised, proactive and experienced medical administrator who enjoys working in a busy specialist practice and takes pride in providing exceptional support to both patients and medical practitioners.

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About the Role

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As an experienced Medical Secretary, you will play an integral role in the day-to-day operation of the practice. You will provide comprehensive administrative and secretarial support to our doctors while ensuring patients receive a professional, efficient and welcoming experience throughout their journey.

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The successful candidate will be confident working independently, managing competing priorities and taking ownership of their responsibilities.

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Key Responsibilities will include

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- Scheduling and coordinating patient appointments and theatre bookings
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- Managing patient enquiries and correspondence in a professional and timely manner
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- Maintaining accurate and up-to-date patient records
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- Processing billing, invoicing and other administrative requirements
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- Preparing quotes and supporting surgical billing processes
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- Liaising with hospitals, specialists, GPs, healthcare providers, insurers and other external organisations
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- Providing general administrative and office support
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- Supporting the doctors and wider practice team with the smooth and efficient running of the practice
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About You

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We are looking for an experienced Medical Secretary who is reliable, self-motivated and highly organised, with the ability to work confidently in a fast-paced medical environment.

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To be successful in this role, you will have:

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- At least 2 years' experience as a Medical Secretary - essential
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- Strong experience with Genie medical software - essential
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- Experience with Clinic to Cloud is highly desirable
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- Strong computer skills and the ability to troubleshoot and resolve basic software and system issues
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- Experience with theatre bookings, surgical billing and medical quoting is highly regarded
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- Experience using Eclipse for quoting/billing would be advantageous
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- Excellent written and verbal communication skills
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- A warm, professional and patient-focused approach
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- Exceptional attention to detail and accuracy
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- Strong organisational, time-management and prioritisation skills
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- The ability to manage multiple tasks and competing deadlines effectively
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- A proactive approach, with the initiative to identify issues and implement practical solutions
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- The ability to work both independently and collaboratively as part of a small, close-knit team
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- A genuine commitment to providing a positive and supportive patient experience
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Australian work rights are required for this position.

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A current police check is also required.

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What We Offer

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At KM Surgical Pty Ltd, we value our people and are committed to creating a supportive, friendly and professional working environment.

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We offer:

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- Competitive remuneration above the award rate ($30-$40ph)
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- Part time hours across 4 rostered days per week
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- Paid lunch break
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- Paid parking on site
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- A supportive and cooperative team environment
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- The opportunity to become an integral member of an established and growing specialist practice
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If you are an experienced Medical Secretary with strong Genie experience, excellent organisational skills and a genuine commitment to patient care, we would love to hear from you.

📌 Medical Secretary (Victoria)
🏢 KM Surgical
📍 Victoria