Job Description

Scheduling Coordinator – Are You the One Who Keeps Everything Moving?

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Sunshine Coast | Full-Time | $75,000–$85,000 + Super

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Love a busy schedule? Great with people? The person everyone relies on to make things happen? We want to hear from you!

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Lightning HR is searching for an experienced Scheduling Coordinator to join a successful and growing Sunshine Coast business.

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This is NOT a role where you'll sit around waiting for something to happen.

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The phone rings. A job changes. A tradie needs moving. A customer needs an update. Materials need ordering. Another urgent job lands in the schedule.

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And you're the person who pulls it all together.

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If you love being busy, solving problems, talking to people and getting genuine satisfaction from seeing a packed schedule come together, this could be your perfect role.

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What You'll Be Doing

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You'll be right in the middle of the action, helping keep customers, jobs and trades moving every day.

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- Coordinating and managing a busy daily schedule
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- Booking and allocating jobs to trades and technicians
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- Juggling last-minute changes and rearranging schedules when required
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- Speaking with customers and keeping them updated
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- Managing incoming calls, emails and job enquiries
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- Preparing and following up quotes
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- Ordering materials and coordinating with suppliers
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- Tracking jobs from initial booking right through to completion
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- Assisting with invoicing and general administration
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- Making sure nothing gets forgotten, missed or left sitting
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- Working closely with the wider team to keep the day running smoothly
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Who We're Looking For

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We want someone who genuinely loves scheduling.

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You'll ideally have previous experience in scheduling, service coordination, trades administration, construction, maintenance or another fast-moving service environment.

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You'll be someone who:

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- Can confidently manage a busy and constantly changing schedule
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- Has previous scheduling or service coordination experience
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- Has worked with scheduling/job management software
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- Is confident speaking with customers and tradespeople
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- Can handle multiple priorities without losing track of the details
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- Thinks ahead rather than waiting to be told what to do
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- Is comfortable picking up the phone and getting things sorted
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- Has robust computer and administration skills
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- Brings a positive attitude and enjoys being part of a team
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- Takes ownership and follows things through to completion
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Xero experience would be highly regarded.

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Sound Like You?

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If you're reading this thinking, "Yep, this is exactly what I do," we want to hear from you.

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We're particularly keen to speak with experienced schedulers and coordinators who know how to think quickly, stay organised, communicate well and keep jobs moving.

📌 Scheduling Coordinator - Are You the One Who Keeps Everything Moving? (Queensland)
🏢 Lightning HR
📍 Queensland