Job Description

Vicwest Roofing is a growing roofing company servicing Ballarat, Geelong and surrounding areas.

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We are looking for an organised, switched-on and reliable Office & Operations Coordinator to join our team and take responsibility for the day-to-day coordination of our office and roofing operations.

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This is a fast-paced role where no two days are exactly the same.

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You'll be the person helping keep our contractors, jobs, materials and customers organised and making sure the day-to-day operation runs smoothly.

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What you'll be doing

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- Scheduling and coordinating roofing contractors and crews
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- Organising material deliveries to jobsites
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- Booking and coordinating jobs
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- Communicating with contractors, suppliers and customers
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- Managing the day-to-day office administration
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- Processing invoices and assisting with accounts
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- Following up outstanding paperwork and documentation
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- Answering phones and emails
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- Updating job schedules and internal systems
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- Helping coordinate the day-to-day workflow of the business
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- Supporting the directors with general administration and organisation
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What we're looking for

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We're looking for someone who is:

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- Highly organised and able to juggle multiple tasks
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- Confident speaking with contractors, suppliers and customers
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- Proactive — someone who sees what needs to be done and gets it done
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- Comfortable working in a fast-paced setting
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- Reliable and accountable
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- Confident using computers and office systems
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- Experienced in administration, scheduling, coordination or a similar role
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- Able to work independently and take ownership of their responsibilities
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Experience in construction, roofing, building or a trade-related business would be highly regarded, but is not essential.

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The most important thing is that you're organised, switched-on and able to keep things moving.

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Vicwest Roofing is an established and growing business with a great team and plenty of variety in the role.

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You'll have a genuine opportunity to become an important part of the business and have a direct impact on how smoothly our operations run.

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This isn't a role where you'll be stuck doing the same thing every day — you'll be involved in the day-to-day running of a busy construction business.

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The role

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Position: Office & Operations Coordinator
n Location: Ballarat
n Employment: Full-time, permanent
n Salary: $75,000–$110,000 + super, depending on experience
n Start: Immediate

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If you're an organised person who enjoys being busy, taking responsibility and getting things done, we'd love to hear from you.

📌 Office & Operations Coordinator (City of Ballarat)
🏢 Vicwest Roofing
📍 City of Ballarat