Job Description

Supportive Team | Quality Property Work | Collaborative Firm Culture

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You're organised. You know how to keep a busy legal team moving.

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You can manage competing priorities, anticipate what's needed next and somehow make sure the important things don't get missed.

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Sound like you?

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If you're an experienced Legal Assistant with Property experience - or someone with a solid understanding of conveyancing and property transactions - this could be an opportunity worth exploring.

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We are partnering with a highly regarded Melbourne law firm seeking a proactive and capable Property Legal Assistant to join its busy and collaborative Property team.

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The Opportunity

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This isn't a role where you'll simply sit behind the scenes doing the same thing every day.

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You'll work closely with two Law Clerks and the broader Property team, becoming an important part of the day-to-day progression of matters.

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The team works across a diverse range of property transactions, acquisitions and developments, and you'll have the opportunity to support quality work in a professional, rapid-paced environment.

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Just as importantly, you'll be joining a team that genuinely works together. The environment is collaborative, supportive and solutions-focused, with everyone playing their part to keep matters moving.

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What You'll Be Doing

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Your role will be varied and hands-on, with responsibilities including:

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- Supporting two Law Clerks and the wider Property team
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- Preparing, formatting and amending legal documents and correspondence
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- Opening, maintaining and closing files
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- Managing diaries, appointments and key deadlines
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- Assisting with client enquiries and incoming calls
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- Liaising with clients and other internal and external stakeholders
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- Supporting the smooth progression and administration of property matters
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- Managing billing, timesheets and general practice administration
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- Providing proactive support wherever it's needed in a busy team environment
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About You

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We're looking for someone who is organised, switched on and one step ahead.

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Ideally, you will bring:

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- Previous experience as a Legal Assistant, preferably within Property or Conveyancing
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- A sound understanding of the conveyancing process and property transactions
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- Excellent organisational skills and exceptional attention to detail
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- The ability to manage competing priorities and deadlines in a busy environment
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- A proactive approach and the confidence to anticipate the needs of your team
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- Strong communication skills and a professional approach to client service
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- The ability to work independently while enjoying being part of a collaborative team
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Experience with Microsoft Office is essential.

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Experience using iManage, Affinity, PEXA, DocuSign and/or SRO Duties Online will be highly regarded.

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Why Consider This Role?

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- Work closely with experienced Law Clerks and a supportive Property team
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- Exposure to varied and interesting property matters
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- Collaborative environment where people genuinely support one another
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- Busy, hands-on role with plenty of variety
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- Join a highly regarded Melbourne law firm
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- A great opportunity for someone looking to build a long-term career in legal support and Property Law
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At empire group, we value diversity and are committed to equitable recruitment. We encourage applications from people of all backgrounds, identities and experiences.

📌 Property Legal Assistant | CBD (Victoria)
🏢 empire group
📍 Victoria