Job Description

The CEO Executive Assistant provides dedicated, high-trust support to the Chief Executive Officer, enabling the CEO to focus on enterprise leadership, strategic priorities and the relationships that matter most to Vocus.

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The role operates at the centre of Vocus in a complex, commercially disciplined and fast-moving environment, with significant infrastructure, customer and stakeholder considerations. It requires exceptional judgement, discretion, pace, organisational discipline and comfort working through ambiguity.

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The successful candidate will be comfortable working close to enterprise decision-making, balancing structure with adaptability and bringing sound judgement to matters that are often sensitive, time-critical or commercially important.

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Whatyou'llbe doing day-to-day

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- Own the CEO's complex diary, ensuring the CEO's time, attention and energy are aligned to the highest enterprise priorities
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- Triage requests and information with sound judgement, escalating urgent or sensitive matters and redirecting activity where appropriate
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- Anticipate upcoming decisions, commitments, stakeholder needs and pressure points, ensuring the CEO has the right context, materials and sequencing to be effective
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- Work constructively with the ELT, Executive Assistants and other relevant stakeholders to support alignment of the CEO's priorities, operating rhythm, key actions and stakeholder commitments
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- Coordinate travel, expenses and logistical arrangements, including detailed itineraries and contingency planning
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- Support the ELT operating rhythm, including coordination of agendas, briefing materials, actions and follow-through, in line with agreed priorities, ways of working and role scope
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- Support the preparation, consolidation and quality-checking of correspondence, presentations, briefing notes and Board-related materials where required
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- Support a connected and effective EA community by helping maintain shared context, information flow, coverage awareness and practical alignment across the cohort.
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Whatyou'llbring to this role

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- Extensive experience supporting a CEO, C-suite executive or comparable senior leader in a complex, rapid-paced corporate environment, with exposure to Board, shareholder, investor or ownership-related stakeholders highly regarded
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- Experience working in a privately held, transformation, infrastructure, technology, professional services or similarly fast-paced ownership environment highly regarded
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- Demonstrated ability to support a high-volume, complex executive setting with competing priorities, confidentiality and frequent change
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- Exceptional judgement, discretion and organisational awareness, with confidence handling highly sensitive business and people matters
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- Outstanding written and verbal communication skills, including experience preparing executive correspondence, briefings and presentations
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- Strong understanding of executive governance and experience supporting ELT or Board-related processes
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- Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills and confidence using technology to improve executive workflows
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- Exceptional planning, prioritisation and attention to detail, combined with the ability to maintain pace under pressure
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- Demonstrated initiative, resilience and problem-solving capability, with the maturity to remain practical, calm and solutions-focused when priorities shift quickly.
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📌 CEO Executive Assistant (New South Wales)
🏢 VOCUS
📍 New South Wales