The Event Coordinator is responsible for the end-to-end planning, coordination, and delivery of all internal and external events hosted by Group Technologies HQ in Pascoe Vale. This position is suited to a highly organised, detail-focused professional with a genuine passion for hospitality and creating seamless, memorable experiences. The Event Coordinator will play an key role in bringing our brands and solutions to life through engaging and professionally executed events that showcase our technical expertise and commitment to excellence.

Key responsibilities

- Coordinate and manage a varied calendar of events for customers, consultants, venues, and end users, including training sessions, information seminars and industry briefings, product demonstrations and technology showcases, networking events, creative events and collaborative workshops, technical sessions and solution deep-dives, and hospitality-focused events including client appreciation functions and product launch events
- Manage all aspects of event logistics from initial concept through to post-event review and evaluation
- Prepare detailed event briefs, run sheets, schedules, and timelines
- Work closely with internal stakeholders, marketing personnel, technical teams, presenters, and external suppliers
- Coordinate venue bookings, catering, audio-visual requirements, staging, theming, signage, and other event materials
- Manage event registrations, attendee communications, flights, accommodation, and the overall guest experience
- Maintain the showroom and ensure it is consistently presented and maintained to a high standard
- Develop an understanding of the equipment and how it is deployed for product and technology demonstrations
- Support the sales team with international travel requirements,



including trade shows and manufacturer visits
- Deliver a premium hospitality experience that aligns with Group Technologies' brand, standards, and values
- Develop and manage event budgets while monitoring and tracking expenditure
- Negotiate with vendors, contractors, and suppliers to ensure effective outcomes
- Maintain accurate event documentation, risk assessments, and relevant compliance requirements
- Gather and analyse event feedback and prepare post-event reports, including recommendations for future improvement

About you

- Exceptional organisational skills with a strong eye for detail
- A genuine passion for hospitality and creating outstanding guest experiences
- Strong project management skills and the ability to coordinate multiple events and priorities simultaneously
- Excellent written and verbal communication skills
- A proactive and capable problem solver who remains calm and solutions-focused under pressure
- Confidence working within technology-focused environments
- A creative approach with the ability to develop and enhance event concepts and experiences
- Flexibility and willingness to work occasional evenings when required

About us

Group Technologies is a leading technology solutions provider delivering innovative professional audio and music creation solutions throughout Australasia. Renowned for technical expertise and strong industry partnerships, Group Technologies works alongside leading organisations to design, implement, and support advanced music and audio technologies that enhance performance, connectivity, and the overall user experience. At Group Technologies, we recognise that technology is only one part of the experience. Exceptional service, meaningful engagement, memorable experiences, and strong relationships are what truly differentiate us.

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📌 Event Coordinator (Melbourne)
🏢 Group Technologies
📍 Melbourne