Job Description

Executive Assistant

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- 6 month labour hire contract
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- $64.00 - $72.00 per hour plus superannuation
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- On-site is required
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Overview

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We are seeking expressions of interest from experienced Executive Assistants (APS5 / APS6 equivalent) for upcoming opportunity within a large, complex organisations operating in highly regulated environments, supporting senior executives and leadership team.

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As an Executive Assistant, you will provide high-level administrative, operational and coordination support. You will play a critical role in ensuring the smooth day-to-day operation of executive offices, managing competing priorities, coordinating stakeholder engagement, and supporting business outcomes through productive administration and organisation.

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Successful candidates will demonstrate exceptional communication skills, strong attention to detail, and the ability to work confidently in dynamic and fast-paced environments. This role requires discretion, professionalism, initiative, and the ability to build effective working relationships with a wide range of stakeholders.

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Skills and Experience

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- Provide high-level executive support to senior leaders, managing complex priorities, commitments, and business activities.
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- Act as a key liaison between executives and internal and external stakeholders, maintaining effective relationships and ensuring timely communication.
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- Manage complex calendars, meetings, travel arrangements, and competing scheduling requirements, exercising sound judgement and discretion.
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- Prepare and coordinate executive correspondence, briefings, reports, presentations, and other high-quality documentation.
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- Coordinate executive meetings, committees, workshops, and events, including agenda preparation, secretariat support, and action tracking.
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- Drive efficient executive office operations by improving processes, monitoring deliverables, and ensuring the timely completion of key actions.
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Skills & Experience

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- Demonstrated experience providing high-level executive support to senior executives or leadership teams within complex environments.
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- Exceptional organisational skills with the ability to manage competing priorities, work autonomously, and deliver outcomes under pressure.
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- Strong stakeholder management and relationship-building skills, with the ability to engage confidently across all levels of an organisation.
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- Excellent written and verbal communication skills, including the preparation of executive-level correspondence, reports, briefings, and presentations.
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- Proven ability to exercise sound judgement, maintain confidentiality, and proactively identify and resolve issues with minimal direction.
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- Advanced proficiency in Microsoft 365 and experience using corporate systems to support executive operations, governance, and business activities.
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Desirable

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- Experience supporting SES, Executive Leadership Team (ELT), General Manager, Director, or equivalent executive-level positions.
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- Experience providing secretariat support to executive committees, boards, or governance forums.
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- Relevant qualifications in Business Administration, Executive Support, Management, or a related field.
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Due to the nature of this role, this job is open to Australian Citizens only.

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Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.

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Follow Calleo on LinkedIn and visit our website to keep up to date on all our current job vacancies:

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www.linkedin.com/company/calleoresourcing

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www.calleo.com.au

📌 Executive Assistant (Canberra)
🏢 Calleo Australia
📍 Canberra