Job Description

We're Hiring: Personal Assistant, Newcastle

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Do you want to be part of one of Australia's fastest-growing financial advice businesses?

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At Coastal Advisory Australia, we're building something special.

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As our national business continues to grow, we're looking for an experienced Personal Assistant to join our newly established Executive Support Office.

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Working with the EA you'll provide locally based, day-to-day support to our CEO and Chief People & Performance Officer while helping our broader Executive team stay connected, organised and focused.

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Imagine yourself in this role...

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You'll be across busy Executive diaries, preparing for an important meeting and adjusting travel arrangements when priorities suddenly change.

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You've already spotted a scheduling conflict, followed up the missing information and made sure everyone has what they need before they ask for it.

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You're trusted with sensitive information, comfortable working with senior leaders and always thinking one step ahead. No two days will look exactly the same—and that's what you enjoy.

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What you'll be doing

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You'll:

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- manage busy calendars, appointments and changing priorities;
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- coordinate meetings, one-on-ones and stakeholder engagements;
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- arrange domestic and international travel, accommodation and itineraries;
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- prepare agendas, meeting packs, presentations and correspondence;
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- support project work across the Executive team;
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- process expenses and maintain organised electronic records;
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- provide a blend of skilled and personal support;
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- coordinate Executive meetings, visitors and events in Newcastle;
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- follow up routine actions and help keep priorities moving; and
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- support the broader Executive Team with tasks delegated by the Executive Assistant.
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What we're looking for

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We're looking for someone who:

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Has experience supporting senior leaders in a busy environment

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Is highly organised and calm when priorities change

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Takes initiative and solves problems before they escape

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Communicates confidently and builds trusted relationships

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Handles confidential information with professionalism and discretion

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Produces polished documents, presentations and correspondence

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Is confident using Microsoft Office, collaboration platforms and other digital tools and channels

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Enjoys working collaboratively while being able to operate independently

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Why Coastal?

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At Coastal, growth creates opportunity—not just for the business, but for our people.

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You'll work closely with senior leaders, gain exposure across a growing national organisation and help shape how our Executive Support Office operates. Along the way, you'll be supported through benefits that invest in your wellbeing, professional development and financial health.

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It's an opportunity to grow with us, make the role your own and see the impact of your work every day.

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Due to the high volume of applications we receive, only shortlisted candidates will be contacted.

📌 Personal Assistant (New South Wales)
🏢 Coastal Advice Group
📍 New South Wales