Are you looking to launch an exciting career with a global automotive organisation?

An exciting opportunity is available for a highly organised, proactive and personable Executive Assistant to support the HR Director and provide broader coordination support to the HR Leadership Team and wider HR function. This is a 12 months contract with strong potential of on-going extension.

This is a fantastic entry point into the world of HR, offering exposure to strategic decision-making, senior stakeholder engagement and the inner workings of a high-performing HR team.

You’ll gain valuable experience while developing foundational skills that can support a long-term career in EA, business partnering, people operations or corporate support.

About the Role

Working closely with the HR Director and HR Leadership Team, you will provide high-quality executive and coordination support while helping ensure the HR function operates efficiently and effectively.

This is a varied role where you will have the opportunity to build your professional skills, work with senior stakeholders and gain practical exposure to a broad range of HR activities.

Key Responsibilities

Executive Support to the HR Director

- Manage the HR Director's complex and dynamic calendar, proactively resolving scheduling conflicts and prioritising competing demands

- Coordinate domestic and international travel arrangements, itineraries, and expense reporting

- Prepare, format, and proofread correspondence, presentations, reports, and board papers

- Act as the first point of contact for the HR Director, screening and triaging enquiries with professionalism and discretion

- Coordinate and prepare materials for leadership meetings, town halls,



and executive reviews

- Manage confidential and sensitive information with the utmost discretion and integrity

- Track action items and follow-ups on behalf of the HR Director, ensuring deadlines are met

About You

- A recent tertiary qualification in Human Resources, Business Administration, Psychology, Communications, or a related field

- Strong written and verbal communication skills

- Excellent organisational skills with the ability to manage multiple priorities and deadlines

- High attention to detail and a commitment to accuracy

- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); experience with Teams and SharePoint is a plus

- A professional, discreet, and mature approach to handling confidential information

- A positive, can-do attitude with a genuine enthusiasm for building a career in HR

- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

- Ability to work autonomously while also thriving in a collaborative team environment

- Adaptability and resilience in a fast-paced, energetic corporate environment

What We Offer

- A unique opportunity to gain firsthand exposure to executive-level HR operations and decision-making at a leading global automotive company

- Mentorship and coaching from experienced HR professionals and senior leaders

- Structured development pathways and exposure to various HR disciplines (talent acquisition, learning & development, employee relations, HR business partnering)

- A supportive, inclusive team culture that champions growth and continuous learning

- The chance to build a strong professional network as a launchpad for a long-term HR career

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📌 Executive Assistant (Melbourne)
🏢 Invenio
📍 Melbourne