Vicwest Roofing is a growing roofing company servicing Ballarat, Geelong and surrounding areas.

We are looking for an organised, switched-on and reliable Office & Operations Coordinator to join our team and take responsibility for the day-to-day coordination of our office and roofing operations.

This is a fast-paced role where no two days are exactly the same.

You’ll be the person helping keep our contractors, jobs, materials and customers organised and making sure the day-to-day operation runs smoothly.

What you’ll be doing

- Scheduling and coordinating roofing contractors and crews
- Organising material deliveries to jobsites
- Booking and coordinating jobs
- Communicating with contractors, suppliers and customers
- Managing the day-to-day office administration
- Processing invoices and assisting with accounts
- Following up outstanding paperwork and documentation
- Answering phones and emails
- Updating job schedules and internal systems
- Helping coordinate the day-to-day workflow of the business
- Supporting the directors with general administration and organisation

What we’re looking for

We’re looking for someone who is:

- Highly organised and able to juggle multiple tasks
- Confident speaking with contractors, suppliers and customers
- Proactive — someone who sees what needs to be done and gets it done




- Comfortable working in a fast-paced setting
- Reliable and accountable
- Confident using computers and office systems
- Experienced in administration, scheduling, coordination or a similar role
- Able to work independently and take ownership of their responsibilities

Experience in construction, roofing, building or a trade-related business would be highly regarded, but is not essential.

The most important thing is that you’re organised, switched-on and able to keep things moving.

Vicwest Roofing is an established and growing business with a outstanding team and plenty of variety in the role.

You’ll have a genuine opportunity to become an key part of the business and have a direct impact on how smoothly our operations run.

This isn’t a role where you’ll be stuck doing the same thing every day — you’ll be involved in the day-to-day running of a busy construction business.

The role

Position: Office & Operations Coordinator
Location: Ballarat
Employment: Full-time, permanent
Salary: $75,000–$110,000 + super, depending on experience
Start: Immediate

If you’re an organised person who enjoys being busy, taking responsibility and getting things done, we’d love to hear from you.

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📌 Office & Operations Coordinator (Ballarat East)
🏢 Vicwest Roofing
📍 Ballarat East