Job Description

Location: Sydney, NSW

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Work Arrangement: Hybrid

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About the Role

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We are looking for an organised and reliable Administration Assistant to support a team working with the Splunk platform.

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This is primarily an administrative and coordination role. You will help the team manage meetings, documentation, reporting, access requests, project updates, and other day-to-day activities connected with Splunk.

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You do not need to be a Splunk engineer or have advanced technical knowledge. However, previous exposure to Splunk, IT systems, reporting tools, or a technical environment would be beneficial.

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What You Will Be Doing

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- Organising meetings, calendars, and team schedules.
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- Preparing meeting notes, reports, presentations, and other documentation.
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- Keeping Splunk-related documentation, requests, and project information up to date.
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- Tracking access requests, actions, deadlines, and project updates.
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- Supporting onboarding and offboarding activities.
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- Assisting with routine reports and information from existing Splunk dashboards.
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- Coordinating communication between technical teams, managers, and other stakeholders.
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- Following up on outstanding actions and ensuring information is properly documented.
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- Supporting compliance and internal administrative processes.
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- Providing general administrative support to the wider team.
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What We Are Looking For

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- Previous experience in administration, coordination, team support, or a similar role.
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- Strong organisational and time-management skills.
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- Excellent attention to detail.
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- Good written and verbal communication skills.
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- Confidence using Microsoft Excel, Word, PowerPoint, and Outlook.
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- Ability to manage multiple tasks and priorities.
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- Comfortable working with technical teams and learning new systems.
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- Ability to handle confidential or sensitive information appropriately.
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Nice to Have

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- Previous exposure to Splunk.
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- Experience working in IT, technology, operations, or project support.
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- Experience with dashboards, reporting tools, system access requests, or technical documentation.
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Who Would Suit This Role?

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This role could be a good fit for an Administration Assistant, Team Assistant, Project Administrator, Project Coordinator, IT Administrator, or Operations Coordinator who enjoys working in a structured workplace and would like to gain more exposure to technology.

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- If you are organised, proactive, and comfortable coordinating people, information, and processes, we would love to hear from you.
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