Job Description

Henfond Intelligent Innovations Pty Ltd is an Australian company focused on the sales, distribution and after-sales support of residential and commercial battery energy storage products across Australia. We are committed to delivering high-quality products and supporting the continued growth of clean energy. This is an excellent prospect to join a growing business in Australia's battery energy storage industry. We are now seeking an organised and proactive Office Administrator to join our team.

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About the Role

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We are seeking a full-time Office Administrator to join our team in Alexandria, NSW. This is a hands-on and diverse role offering responsibilities across office administration, bookkeeping support, logistics coordination and sales administration. Working closely with management, you will play a key role in supporting the day-to-day operations of our growing business while having the opportunity to develop your skills across multiple areas as the company continues to expand.

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Key Responsibilities

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- Manage day-to-day office administration and ensure the smooth operation of the office.
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- Prepare, maintain and organise company documents, records and filing systems.
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- Perform bookkeeping duties, including processing invoices, purchase orders, expense records and bank reconciliation support.
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- Coordinate warehouse operations, deliveries and logistics with third-party warehouse and freight providers.
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- Monitor shipments, maintain logistics and inventory records, and assist with stock administration.
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- Provide sales administration support,



including quotations, CRM updates, customer documentation and marketing materials.
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- Coordinate meetings, travel arrangements, courier bookings, exhibition and event arrangements, and other general office administration activities.
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- Liaise with overseas colleagues, suppliers and service providers as required.
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- Provide administrative support to management and undertake other duties as required.
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About You

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- Previous experience in office administration, administration support or a similar role.
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- Fluent written and spoken English and Mandarin Chinese are essential, as this role requires regular communication with Australian and overseas colleagues.
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- Bookkeeping experience is essential. Experience using Xero or similar accounting software will be highly regarded.
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- Excellent organisational skills with robust attention to detail.
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- The ability to manage multiple tasks and work independently.
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- Excellent written and verbal communication skills.
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- Proficiency in Microsoft Office (Word, Excel and Outlook).
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- Experience coordinating logistics or warehouse operations will be advantageous.
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What We Offer

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- Competitive salary based on experience.
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- Supportive and collaborative team environment.
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- Opportunity to grow with our expanding business.
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- Exposure to a broad range of responsibilities across administration, logistics and business operations in the battery energy storage industry.
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- Convenient Alexandria office location with easy access to public transport.
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📌 Office Administrator (New South Wales)
🏢 HENFOND INTELLIGENT INNOVATIONS
📍 New South Wales