Job Description

Accountable for the delivery of executive support including 'front of office' functions, including:

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- Managing the appointment diary and meeting arrangements for the Senior Executive Service
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- Monitoring and triaging the inbox of the Executive and Division
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- Keep contact lists up to date
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- Printing packs, tracking correspondence and clearance documents
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- Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation
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- High level liaison with key internal and external stakeholders
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- Developing business improvement initiatives to streamline workflow
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- Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in-line with policy for Senior Executive Service Officers
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- Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes
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- Demonstrate and apply ASA administration policy and procedures
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- Liaise with stakeholders and visitors of all levels, providing a point of contact for assistance and general enquiries
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- Mentor and develop APS 4 Executive Assistants (EAs)
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About our Team

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Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people.

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Executive Assistants play a vital role across the Agency, providing high-level administrative and executive support to senior leaders in a dynamic and fast-paced environment.



Depending on business needs, successful candidates may be placed within a range of divisions, supporting the delivery of key Agency priorities and strategic objectives.

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Working within ASA provides the opportunity to engage with a broad range of stakeholders, contribute to meaningful and nationally significant work, and be part of a collaborative and professional workforce.

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Our Ideal Candidate

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We are a dynamic organization seeking employees who are agile, innovative, resilient and energised by high-paced work.

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Our ideal candidates will bring the following attributes and skills to the role:

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- Possess excellent communication and interpersonal skills including initiative, positive attitude and the ability to work under pressure to achieve results
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- Have robust stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including internal and external senior executive levels and their support staff
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- Ability to exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy
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- Strong attention to detail and organisational skills, ability to manage competing priorities, while working independently and collaboratively with the executive officer
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Application Closing Date: Thursday 01 October, 2026

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For further information please review the job information pack, reference ASA/05210/26 on https://defencecareers.nga.net.au/?jati=18A2FF8E-F9AD-6272-056F-ED4BDE1E12D3.

📌 Executive Assistant (Canberra)
🏢 Australian Submarine Agency
📍 Canberra