Job Description

Hastings Deering (Australia) Ltd

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Kickstart your career or take the next step with Hastings Deering – where our people build something BIGGER.

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We'relooking for an experienced Administrator to join our team in Darwin, NT , supporting the day-to-day payroll and administrative functions that keep our operations running smoothly. This is a Permanent Full-Time, Monday to Friday role working 38 hours per week.

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Who are we and why work with us?

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Hastings Deering is proud to be one of the top 5 Caterpillar dealerships globally. We sell, rent, and offer support and parts distribution services for Cat® products across a range of industries, including resources, general construction, civil transport and commercial construction, power systems, government, primary industries and marine.

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We have more than 3,500 employees across 23 business service centres throughout Queensland, Northern Territory, Papua New Guinea, the Solomon Islands and New Caledonia, with our headquarters based in Brisbane, Australia.

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When you join our team at Hastings Deering,you'llbenefitfrom:

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- Competitive Salary & Security – A rewarding salary package with yearly reviews, plus a 24.5% NT Area Allowance and a range of benefits designed to support your health, well-being, and financial security.
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- Training & Career Development – Opportunities for training, mentorship, and career development specific to your role.
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- Flexibility & Work-Life Balance – Versatile working arrangements that support a healthy balance between your personal and professional commitments.
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- Stable & Long-Term Career – Benefit from the security of a stable, long-term position with a leading OEM.
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- Leadership Development – Access to ongoing leadership and professional development opportunities.
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- Innovation & Improvement – Be part of a business focused on continuous improvement and operational excellence.
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- Global Opportunities – Access to growth opportunities at a regional, national, and international level through our global Sime network.
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- Health & Wellbeing Support – Dedicated programs and utilities to support your physical, mental, and financial health, including our Employee Assistance Program, free health checks, and discounted private health insurance.
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- Team & Culture – Join a collaborative and inclusive team environment that values connection and support.
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- Parental Leave – Paid parental leave options with 16 weeks for primary carers and 2 weeks for secondary carers.
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- Insurance Benefits – Salary continuance insurance.
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What you'll be doing:

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As an Administrator at Hastings Deering, you will:

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- Manage payroll administration – Provide payroll support to operational teams, ensuringaccurateandtimelyprocessing of employee information.
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- Process timecards and leave requests – Review and process timecards, leave forms, and payroll documentation for each pay cycle.
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- Monitor employee rosters – Maintain and monitor workforce rosters to support operational requirements.
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- Support employee enquiries – Assist employees with payroll, leave, and Enterprise Agreement queries in a professional andtimelymanner.
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- Maintain compliance and safety standards – Ensure quality processes and safety procedures are consistently applied within administrative functions.
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- Provide general administrative support – Assist the Administration Team Leader and broader team with ad hoc administrative tasks asrequired.
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What you'll need:

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A successful teammate will have experience in:

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- Administrative experience – Minimum 1 year of experience in an administration or business support role.
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- Microsoft Officeproficiency – Strong computer skills withdemonstratedexperience using Microsoft Office applications.
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- Systems knowledge – Exposure to ERP systems, with AX Dynamics experienceadvantageousbut not essential.
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- Industry understanding – Previous experience within mining, heavy equipment, or similar operational environments and familiarity with workforce rosters highly regarded.
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- Strong communicationskills – Excellent interpersonal skills with the ability to effectively support stakeholders and employees.
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- High attention to detail – Ability tomaintainaccuracy when handling payroll and administrative documentation.
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- Relevant qualifications – Certificate or qualification in Office Administration, Business Administration, or a related discipline is desirable.
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Interested? Here's What's Next:

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Ifyou'reinterested in growing your career with a large OEM,we'dlove to hear from you!

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Hastings Deering follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National PoliceCheckand a medical assessment. These checks are essential to your application, and your Talent Acquisition Partner will support you through the process.

📌 Administrator (Darwin City)
🏢 Sime Darby
📍 Darwin City