Administration Officer | Fleet Maintenance

Exciting opportunity available – join our Fleet team and help keep our transport operations moving

Join DHL Supply Chain as an Administration Officer and become an integral part of our Asset Management team. In this role you’ll support the day-to-day management of company fleet assets, vehicle maintenance activities, supplier relationships, and financial administration processes.

This is a fast-paced and varied role suited to a highly organised administrator who enjoys working with data, coordinating suppliers, and supporting transport operations.

About the role

Your responsibilities will include:

- Processing asset-related accounts and invoices for the company vehicle fleet
- Accurately entering detailed invoice and maintenance data into internal systems
- Drawing, receipting, and managing purchase orders and invoices
- Supporting supplier account reconciliations and other financial administration tasks
- Administering vehicle maintenance contracts and service agreements
- Scheduling and coordinating fleet repairs, servicing, and maintenance activities
- Maintaining accurate fleet and asset records
- Liaising with vehicle and maintenance suppliers to ensure timely service delivery
- Building strong relationships with internal stakeholders and external service providers
- Providing administrative support across the Asset Management team as required

Find your place at DHL Supply Chain

By joining DHL Supply Chain,



you are joining a company that offers limitless opportunities to grow. We’re proud of our supportive work environment where employees are given the tools and training they need to learn, grow, and succeed.

We also offer:

- A world-class training program to expand your skills and develop your career
- Annual bonuses and merit reviews
- Staff engagement activities, volunteering opportunities, and site events
- Employee of the Month and Employee of the Year recognition programs
- Access to Perkbox and discounts with many leading brands

What you’ll bring

- Previous administration experience, preferably within transport, fleet, logistics, maintenance, or asset management
- Strong communication and relationship-building skills
- Professional phone and email communication skills
- High attention to detail and accuracy in data entry and invoice processing
- Experience working with purchase orders and invoices
- Intermediate to advanced Microsoft Excel skills
- Robust organisational skills and the ability to manage multiple priorities
- Confidence learning and using new systems
- A proactive approach to problem solving
- Ability to work independently and as part of a team

Experience within the transport industry will be highly regarded.

This is an exciting opportunity to join a global logistics leader and contribute to the success of our transport operations.

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📌 Administration Officer | Fleet Maintenance (Williamstown)
🏢 DHL Supply Chain
📍 Williamstown