You will manage the finance function for VirtualStaff365, taking the entire finance and business-administration function off the CEO and running it properly, independently, and to a rhythm he can rely on without chasing.
You will be hands-on in the ledger one hour and presenting to the CEO the next. This role offers three jurisdictions, real complexity, and full ownership, reporting directly to the CEO. Approximately 12-16 hours per week, adaptable, with month-end peak of approximately 1-2 full days.
Key responsibilities
- Own the month-end close across three entities
- Maintain the books in Xero to a high standard and oversee the Philippine ledger maintained by the offshore accounting firm
- Reconcile intercompany loan accounts monthly to nil variance
- Deliver entity P&L; and Balance Sheet and provide finance inputs to the monthly dashboard pack
- Review and approve month-end and irregular client invoicing before it is issued
- Own collections end-to-end: proactive follow-up, structured escalation, and firm but relationship-safe pressure on slow payers
- Run Australian payroll end-to-end and ensure all entities are funded ahead of every payroll cycle
- Prepare and lodge BAS,
IAS and other Australian tax obligations; liaise with tax accountant and corporate secretarial providers
- Own a single compliance calendar covering every statutory obligation
- Document written procedures for every recurring finance process and strengthen internal controls
About you
- CA or CPA qualified, or equivalent experience with a strong track record
- 10+ years as a Financial Controller, Finance Manager or senior accountant, ideally in an SME
- Expert-level Xero — not just familiar with it
- Solid Australian payroll, superannuation, BAS and payroll tax knowledge
- Multi-entity and multi-currency experience
- Genuinely comfortable operating solo, hands-on, with 1 offshore report
- Absolute discretion and integrity
- Self-directed and reliable; things you own get finished, on time, without reminders
- You explain numbers in plain English to a non-finance audience
- Systems-minded: you'd rather fix the process than repeat the workaround
About us
VirtualStaff365 is an Australian business providing offshore staffing solutions, with operations across Australia, and Philippines.