Job Description

We're an established Australian workforce solutions provider supporting public and private healthcare services across Australia.

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We're privately owned, founder-led and ambitious. The business is focused on strengthening systems and leadership capability, maintaining high service standards and delivering a number of significant growth initiatives.

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Our identity will be shared with shortlisted candidates.

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Not your typical EA role

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We are looking for an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a fast-moving executive environment.

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This role is less about managing a calendar and more about making sure the right things get done.

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You will act as the air-traffic controller for executive priorities — helping the CEO stay focused and informed while ensuring important decisions, commitments and initiatives keep moving.

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The role exists to bring structure and follow-through to competing priorities, freeing up the CEO to focus on the work that has the greatest impact.

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What this role is

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Create structure and rhythm around competing priorities

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Turn meetings, discussions and rough ideas into clear actions, owners and deadlines

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Close loops and ensure commitments are followed through

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Protect the CEO's time and attention by filtering noise and surfacing what matters

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Keep senior leaders aligned on decisions, priorities and progress

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Identify risks, overlaps and conflicting priorities early

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Build practical systems that improve accountability and consistency

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Bring calm and clarity when the pace or pressure increases

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You will have the confidence to follow up senior leaders, challenge priorities respectfully and redirect activity when it is getting in the way of progress.

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What this role is not

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This is not a traditional EA role centred on diary management, travel and administration.

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Those responsibilities are part of the position, but they are not its purpose.

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We are looking for someone who anticipates what needs to happen, creates the structure around it and follows it through to an outcome.

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Key Responsibilities

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preparing agendas, executive briefs and pre-read material

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attending key meetings and capturing decisions, actions and owners

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maintaining a clear source of truth for priorities, commitments and risks

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following up actions and escalating early

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managing information flow across the executive and leadership team

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translating complex information into concise summaries

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triaging email and meeting requests

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improving meeting structure and protecting executive focus time

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maintaining records and systems so important information is easy to retrieve

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supporting selected priority projects

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managing diary and traditional EA requirements as needed.

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Preferred Experience

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You are to be an experienced senior EA, Executive Officer who has worked successfully in a high-pressure, rapid-moving environment.

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You will be:

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highly organised and proactive

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calm and unflappable under pressure

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confident dealing with strong personalities and competing views

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comfortable respectfully challenging senior people

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an excellent listener and concise writer

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commercially aware and able to see the implications behind decisions

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Looking for someone with strong executive operations capability, sound judgement, discretion, high EQ and the confidence to operate with authority.

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What's on Offer

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Executive Leadership role reporting directly to the CEO

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Highly Competitive Executive renumeration

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Your application will include the following questions:

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- Which of the following statements best describes your right to work in Australia?
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- What's your expected annual base salary?
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- How many years' experience do you have as an executive assistant?
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📌 Executive Assistant (Queensland)
🏢 Nameless
📍 Queensland