Job Description

Karabiner is a leading façade access and height safety company based in Hillsdale, Sydney. We work with many of Australia's leading Tier 1 builders and property developers, delivering specialist solutions across major commercial construction projects.

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We are looking for a reliable, organised and proactive Office Administrator to join our small, dynamic team. This is a hands-on role supporting the day-to-day operations of the business and working closely with management, project managers, technicians and suppliers.

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We're looking for someone who enjoys variety, takes initiative and can keep things organised in a fast-paced environment. You'll play an important role in keeping the office, warehouse and wider business running smoothly.

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What You'll Get

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- A supportive and friendly small-team setting
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- A varied role with exposure to different areas of the business
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- The opportunity to work closely with management and experienced project teams
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- Exposure to the commercial construction and height safety industry
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- Chance to develop your administration, coordination and business skills
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- A hands-on role where you can take ownership of your work
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- Opportunity for career growth as the business continues to expand
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- Monday to Friday working hours
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What You'll Be Doing

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- Managing daily office operations, including opening the office, office enquiries, supplies and facilities
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- Coordinating warehouse activities, deliveries, stock, tools, uniforms and equipment records
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- Managing fleet administration, including registrations, servicing, repairs and maintenance reminders
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- Supporting recruitment, onboarding, offboarding and general employee administration
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- Maintaining employee records, including licences, training and certification requirements
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- Assisting with workers compensation and rehabilitation administration
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- Coordinating company phones, laptops, user access, IT providers and software subscriptions
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- Supporting marketing, advertising, website and recruitment activities
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- Maintaining business registers, templates, records and filing systems
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- Assisting with supplier setup, purchasing and general procurement administration
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- Supporting Simpro, SharePoint and other business systems as required
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- Assisting with timesheets, labour dockets and compliance documentation
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- Maintaining EBA and CFMEU-related workforce records, including classifications, allowances, onboarding and site requirements
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- Following up administrative tasks and requests to make sure they are completed on time
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- Providing general support to the team and assisting with other office and business needs as they arise
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What You'll Bring

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We're looking for someone who is organised, reliable and takes ownership of their work.

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You will ideally have:

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- Previous experience in office administration, business administration or a similar role (minimum of two/three years' experience)
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- Excellent organisation and time management skills
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- Strong attention to detail
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- Good communication and people skills
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- Strong initiative and a can-do attitude
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- Ability to manage multiple tasks and priorities
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- Confidence using Microsoft Office and cloud-based systems
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- Good computer skills and the ability to learn new software quickly
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- Experience with systems such as Simpro, SharePoint and Adobe InDesign are an advantage
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The Person We're Looking For

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This role would suit someone who enjoys being the person who keeps things organised and makes sure everything gets done.

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You'll need to be comfortable working in a small business where priorities can change and everyone pitches in. We're looking for someone who is proactive, practical and not afraid to ask questions, solve problems and take ownership.

📌 Office Administrator (New South Wales)
🏢 KARABINER
📍 New South Wales