Our client is a nationally recognised organisation with an extensive property portfolio spanning multiple sites across Australia. With a strong focus on operational excellence, safety, and service delivery, they are committed to maintaining high-quality facilities that support their people and business operations.

An prospect exists for a Facilities Coordinator to join the Property team on an initial four-week assignment, with potential for extension.

The Role

As Facilities Coordinator, you will play a key role in supporting the day-to-day management of facilities maintenance across a national site network. Working closely with the National Facilities Lead, you will coordinate maintenance requests, manage contractor relationships, and ensure works are completed efficiently and to a high standard.

This role is ideally suited to a junior to mid-level facilities professional who enjoys working in a fast-paced environment, managing multiple priorities, and building strong stakeholder relationships.

Duties

- Coordinate maintenance and repair activities across multiple sites nationally.
- Manage and monitor work orders through the facilities management system.
- Support the National Facilities Lead with maintenance tenders and contractor engagement.
- Coordinate corrective actions arising from facility audits and site inspections.
- Manage essential maintenance works and risk mitigation activities.
- Liaise with vendors, contractors,



and subcontractors to ensure works are completed on time and within budget.
- Build robust relationships with site teams and service providers.
- Support the implementation of preventative maintenance programmes.
- Assist with monitoring maintenance expenditure and budget tracking.
- Provide general administrative support to the Property and Facilities team.
- Ensure facilities remain safe, compliant, and operational across the portfolio.

Skills & Experience

- Previous experience in a Facilities Coordinator, Facilities Administrator, Property Administrator, or similar role.
- Experience using work order management or facilities management systems.
- Understanding of facilities management practices, compliance requirements, and contractor management.
- Strong organisational and time management skills.
- Excellent communication and stakeholder engagement capabilities.
- Ability to prioritise competing tasks across multiple sites.
- Strong problem-solving and decision-making skills.
- Ability to work both independently and collaboratively within a team.
- Current driver's licence.

Benefits

- Immediate start.
- Initial four-week contract with potential for extension.
- Opportunity to work with a large national organisation.
- Exposure to a diverse multi-site facilities portfolio.
- Supportive and collaborative Property team.
- Excellent opportunity to further develop your facilities management career.

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📌 Facilities Coordinator (Melbourne)
🏢 Miller Leith
📍 Melbourne