Accounts Payable and Administration Officer

Accounts Payable & Administration Officer

South Melbourne, Full time onsite role

An exciting opportunity exists for an experienced and organised Accounts Payable & Administration Officer to join our collaborative finance team based in South Melbourne.

Working within a close-knit team of six, this diverse and hands-on role offers exposure across accounts payable, accounts receivable, banking and payments, investment administration, property-related accounting activities, and general office administration. This is an excellent opportunity for someone who enjoys variety, takes ownership of their work, and thrives in a professional team environment.

About the Role

Reporting to the Finance team, your responsibilities will include:

- Processing supplier invoices and preparing payment runs and ad hoc payments
- Managing banking and payment activities
- Maintaining investment schedules, capital calls and distributions
- Supporting investment-related administration and documentation
- Raising tenant invoices and monitoring rental income receipts
- Preparing monthly reports on rental income received across the portfolio
- Assisting with outgoings reconciliations and property accounting activities




- Maintaining internal records and administration platforms
- Providing general administrative support and assisting with ad hoc projects as required

About You

To be successful in this role, you will bring:

- Previous experience in Accounts Payable and Accounts Receivable processing
- Excellent organisational and time management abilities
- Strong communication and stakeholder management skills
- A high level of accuracy, attention to detail, and confidentiality
- The ability to manage competing priorities and meet deadlines
- A proactive approach and willingness to take initiative
- Experience with Xero will be highly regarded but is not essential.

What We're Looking For

We are seeking a reliable, self-motivated, and highly organised professional who enjoys working as part of a small team while taking ownership of their responsibilities. You will be confident communicating with suppliers, tenants, and internal stakeholders, and committed to delivering accurate, high-quality work.

If you're looking for a varied finance and administration role within a supportive and collaborative environment, we'd love to hear from you.

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📌 Accounts Payable and Administration Officer (Melbourne)
🏢 Brainwave HR
📍 Melbourne