Job Description

Construction Project Administrator

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$85,000 + super

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An exciting opportunity has become available for an organised and proactive Project Administrator to join a growing business. This is a great opportunity to join an established business that is experiencing continued growth and to become an significant part of a busy project delivery team. Working closely with the Head of Project Delivery, Project Managers and operational teams, you will provide essential administration and coordination support across a range of projects, helping to keep projects organised, compliant and moving forward.

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About the role

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This is a varied, hands-on role where you will be responsible for:

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- Coordinating project administration, scheduling and mobilisation activities
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- Organising site inductions, licences, training, travel and accommodation
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- Maintaining project folders, registers, schedules and action/issue registers
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- Coordinating timesheets, daily reports, photographs and project records
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- Maintaining compliance, equipment and inspection registers
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- Supporting the control of SWMS, ITPs, permits and other project documentation
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- Following up outstanding information with internal teams, subcontractors, suppliers and site personnel
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- Assisting with project close-out documentation, including handover packs, warranties and as-built records
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- Identifying missing information or potential issues and escalating these early
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About you

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We're looking for someone who is highly organised, detail-focused and enjoys being the person who keeps everything on track. You will ideally have:

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- At least 2 years' experience in project administration or coordination within construction, engineering, manufacturing or a field-service environment
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- Experience with scheduling, mobilisation and document control
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- A good understanding of construction-related documentation, WHS records, inductions and compliance registers
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- Strong Microsoft 365 and Excel skills
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- Excellent follow-up and communication skills
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- The ability to manage competing priorities and deadlines
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- A practical, proactive approach and the confidence to chase information when required
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- A White Card
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Experience with MS Project or SharePoint would be advantageous.

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Why join?

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This is an opportunity to join a business that is going through an exciting period of growth, with the chance to play a key role in supporting the project delivery function.

📌 Construction Project Administrator (New South Wales)
🏢 Elements Recruitment
📍 New South Wales