Job Description

Executive Assistant to the CEO (Mandarin Essential)

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Since 1988, Marston Living has been crafting quality homes across Sydney. With 36+ years of experience, we offer comprehensive, end-to-end property development and construction services that maintain the highest standards at every stage. We're looking for an Executive Assistant / Personal Assistant to the CEO to join our team and help us shape Sydney's homes.

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About the Role

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You'll be the right hand to our executive team - managing priorities, driving progress, and keeping the business moving. This is a high-impact role with exposure across finance, operations, project management, and strategy.

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Key responsibilities:

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- Driving process, systems and workflow improvements to support operational efficiency
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- Tracking projects, managing workstreams, and ensuring follow-ups happen
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- Supporting KPI tracking and team performance
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- Managing calendars, schedules, and task priorities for the executive team
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- Drafting emails, contracts, and key business documents
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- Managing personal tasks and errands for directors (eg appointments, bookings)
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- Preparing meeting agendas, minutes, and action items
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- Assisting with office management, events, and travel
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- Assisting with administrative work including loan applications, internal documentation, invoice reconciliation
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- Coordinating internal events, team activities and other ad hoc tasks to support the team as priorities arise
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About You

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- Highly organised with exceptional attention to detail
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- 1-2 years in EA/PA or business support, OR recent graduate from consulting, law, commerce, or similar with strong organisational skills.
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- Fluent in English and Mandarin (essential)
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- Proactive problem-solver who spots issues before they arise
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- Strong communicator who can coordinate across teams and projects
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- Smart, quick-thinking, and solutions-focused
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- Reliable with high personal standards and follow-through
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Bonus: Interest in property development and construction

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Why Join Us?

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Work closely with a high-performing team in a fast-paced setting. Gain hands-on experience across all aspects of property development while growing your career with a company that values talent, initiative, and collaboration.

📌 Executive Assistant to the CEO (Mandarin Essential) (New South Wales)
🏢 Marston Living
📍 New South Wales