Liston Newton Advisory are seeking a motivated and professional Part-Time (3 days a week) receptionist and administration assistant to join our dynamic team. This role is pivotal in ensuring smooth daily operations and providing exceptional support to both our clients and internal team members.

The ideal candidate will possess strong organisational skills, a friendly demeanour, and the ability to handle a variety of administrative tasks with efficiency and accuracy.

About The role:

This role will report to both the Group Chief Executive Officer and their Executive Assistant.

key responsibilities including:

- Greeting and welcoming of clients and visitors upon arrival, ensuring a professional and friendly atmosphere.
- Answer all direct incoming calls, taking messages and forwarding them to the appropriate team members as needed.
- Manage and schedule room bookings, ensuring meetings are booked correctly and text messages sent to clients in line with the firm's policy.
- Ensure all meeting rooms and public spaces and kept neat and tidy, free of clutter and are setup/cleaned up prior to and after each meeting.
- Sort and distribute incoming mail and packages; prepare and send outgoing mail and packages.
- Monitor and manage office supplies, ordering replacements as needed.
- Under direction from the Client Services Manager, provide administrative support to the client services team to ensure the smooth running of the operations function.
- Assist with general office tasks, including but not limited to, organising events, managing repairs and maintenance, ordering of milk, bread and other snacks, liaising with suppliers and contractors.

About you:

- Ability to multitask and prioritise tasks




- Highly organised
- Strong communication and interpersonal skills
- Proficient with MS office – PowerPoint, Excel and Word
- Professional discretion
- Experience with Xero (desired)
- Experience working within a professional services firm (desired)
- 3-5 years of administrative experience

About Us:

Based in South Melbourne, we are a growing, dynamic and innovative company 50+ team members who want the best for our clients. Due to recent accelerated growth, we have a need for motivated and switched on team members.

We love technology and always finding a better way to complete our work and service our clients. We are an advisory focused firm which supports business owners across all their financial services needs including Business Improvement, Financial Advice, Bookkeeping, SMSF and Lending.

What you can expect:

- Hands on exposure to a broad client base
- Financial incentives for winning new work
- A growing firm where you will develop and progress in your career
- Fun and social working environment
- Access to Employee Assistance Program (EAP)

We foster a culture of professional growth and ongoing career progression. As a valued member of our team, you will be pushed to achieve both. We encourage continuous development and relevant training and education opportunities for all staff, at all stages of their professional lives. As a growing firm we value the input of all team members and encourage you to speak up, lean in and make a difference in our company.

A career with our firm is a career in a friendly and sociable work setting, within a professional, progressive and highly respected financial services organisation.

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📌 Reception & Administration Assistant (3 days per week) (Melbourne)
🏢 seek.com.au
📍 Melbourne