Job Description

6-Month Temporary Assignment | North Terrace

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An exciting opportunity is available for an experienced Governance / Secretariat Support Officer to join a Governance & Executive Services team. Reporting to the Senior Manager, Governance and Executive Services, you will play an important role in supporting executive governance processes and strategic decision-making.
n This position offers flexible working arrangements, including some work-from-home opportunities.
n About the Role This role provides secretariat and administrative support within the Governance & Executive Services function, with primary responsibility for supporting weekly Executive Leadership Team meetings and other key governance forums.

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Key responsibilities include:

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- Providing end-to-end secretariat support for executive meetings, including scheduling, agendas, papers and meeting logistics.
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- Attending meetings and preparing accurate, comprehensive minutes that clearly capture discussions, decisions and actions.
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- Maintaining action and decision registers and following up stakeholders to support timely completion of actions.
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- Supporting a range of strategic meetings and governance activities.
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- Managing governance records, templates, meeting files and document repositories.
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- Assisting with the development, review and maintenance of governance procedures, guidelines and documentation.
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- Providing general administrative support, including correspondence, document preparation and records management.
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- Handling sensitive and confidential information with professionalism and discretion.
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About You
n To be successful in this role, you will demonstrate:

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- Previous experience providing secretariat, governance or executive support services.
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- Exceptional minute-taking skills with the ability to produce transparent, accurate and timely documentation.
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- Strong organisational skills with excellent attention to detail.
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- Highly developed written and verbal communication skills.
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- The ability to build effective working relationships with executives and senior stakeholders.
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- Strong time management skills and the ability to manage competing priorities.
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- Proficiency in Microsoft 365 applications, including Outlook, Word and Teams.
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- Professional judgement, initiative, flexibility and a high level of confidentiality.
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At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

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We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [email protected] or visit www.hoban.com.au/adjustments for additional contact details.

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ASO4/5 level Governance / Secretariat Support Officer Adelaide, South Australia, Australia

📌 Aso4/5 Level Governance / Secretariat Support Officer (South Australia)
🏢 HOBAN Recruitment
📍 South Australia