Job Description

Support the Director | Multi-Site Café Operations | Part-Time

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About the Role

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We are looking for an experienced and highly organised Café Admin to support the Director across Chief & Co.

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This is primarily an administration and operational coordination role not a Café Manager position. You will work behind the scenes to keep our locations organised, ensure key tasks are completed and provide consistent follow-up across the business.

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Working closely with the Director, you will take ownership of day-to-day operational administration across our locations. This role suits someone who thrives in a fast-paced environment, works independently and takes pride in getting things done properly and on time.

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Key Responsibilities

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- Prepare weekly staff rosters across all locations
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- Review timesheets, leave requests and shift coverage
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- Coordinate recruitment, onboarding and staff training
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- Monitor completion of training and follow up where further support is required
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- Support café teams and 2ICs with administrative and operational requirements
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- Manage supplier ordering across all locations
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- Monitor stock levels, packaging and upcoming requirements
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- Oversee the completion of opening, closing, cleaning and operational checklists
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- Maintain staff records, operational documents and internal systems
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- Follow up outstanding tasks and ensure deadlines are met
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- Identify operational issues and present practical solutions to the Director
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- Assist with implementing and improving systems and processes across the business
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- Provide regular operational updates to the Director
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About You

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We are looking for someone who can work independently, take ownership and keep the administrative side of the business moving.

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You will ideally have:

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- Previous café, hospitality or multi-site administration experience
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- Experience with rostering, timesheets, stock control and supplier ordering
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- Excellent organisation, administration and follow-up skills
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- A proactive, reliable and solutions-focused approach
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- Strong written and verbal communication skills
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- Confidence using rostering, POS and delivery-management systems
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- The ability to manage multiple priorities without constant supervision
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- A current Food Safety Supervisor Certificate is preferred
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Advantages

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- Part-time position with flexibility
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- A key administrative role supporting the Director
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- Genuine ownership over operational coordination and follow-up
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- Direct access to supportive and involved business owners
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- The opportunity to improve systems and influence the next stage of the business
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- A fast-moving environment where initiative, reliability and strong performance are recognised
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If you have strong hospitality administration experience, are highly organised and take pride in keeping operations on track, we would love to hear from you.

📌 Cafe Admin Support (Galston)
🏢 Chief n
📍 Galston