Company Description InSitu Real Estate is a boutique agency specializing in real estate services for the extractive industry, waste and resource management, and the industrial and infrastructure sectors. The team delivers tailored solutions to private and corporate clients, including multinational, institutional, and government organizations. The agency is known for its deep industry knowledge, professional service, and innovative approach to meeting client needs and achieving effective outcomes.

Working closely with its sister company, InSitu Advisory, InSitu Real Estate offers additional expertise in valuation, corporate advisory, due diligence, and waste and resource management, creating a comprehensive service offering for clients.

Role Description The Executive Assistant will provide high-level administrative support to senior leadership, helping ensure the smooth coordination of daily operations. This part-time, hybrid role is based in the Greater Sydney Area, with a mix of in-office and work-from-home arrangements. Day-to-day responsibilities include managing calendars and appointments, preparing and processing expense reports, organizing meetings and travel, drafting and formatting documents and presentations, and maintaining accurate records and files.

The role also involves handling confidential information,



supporting communication between executives and internal or external stakeholders, and assisting with general office administration and coordination as needed.

Qualifications

- Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
- Experience preparing, tracking, and reconciling Expense Reports with attention to detail and accuracy.
- Excellent Communication abilities, both written and verbal, for interacting with internal teams, clients, and external partners.
- Solid Administrative Assistance skills, including document preparation, data entry, record keeping, and office coordination.
- Proficiency with common office software and collaboration tools (e.g., Microsoft Office Suite, email and scheduling platforms).
- Strong organizational and time-management capabilities, with the ability to manage multiple tasks in a hybrid work environment.
- Demonstrated discretion in handling sensitive and confidential information.
- Previous experience supporting executives in real estate, qualified services, or related industries is beneficial.
- Relevant certification or qualification in business administration, office management, or a related field is an advantage.

📌 Executive Assistant (Sydney)
🏢 InSitu Real Estate
📍 Sydney