Elite Smart Energy Solutions – South Melbourne VIC

We're looking for a hands‑on Office Manager to take ownership of day‑to‑day office operations and support the wider team across administration, coordination, and internal processes. This is not a passive admin role — you'll be responsible for keeping things organised, driving consistency, and ensuring the office runs efficiently at all times.

Key responsibilities

- Manage and oversee daily office operations and administrative processes
- Coordinate internal workflows across operations, sales, and customer service
- Maintain accurate records, documentation, and internal systems
- Support scheduling, job tracking, and installer coordination
- Monitor office resources, suppliers, and general facilities management
- Assist with accounts administration, including invoicing and payment tracking
- Support onboarding and coordination of administrative staff (onshore and offshore)
- Identify process gaps and implement improvements to increase efficiency

About you

- Proven experience in an Office Manager or similar administrative leadership role




- Highly organised with strong attention to detail
- Confident managing multiple priorities in a fast‑paced environment
- Strong communication skills — direct, clear, and professional
- Comfortable working across different teams and holding people accountable
- Proficient in CRM systems (e.g. HubSpot), Microsoft Office, and general admin tools
- Problem‑solver who takes initiative rather than waiting for direction

About us

At Elite Smart Energy Solutions, we specialise in residential solar, battery, air‑conditioning, and heat pump installations across Victoria. We're a quick‑growing, operations‑heavy business where structure, accountability, and efficiency matter.

Be part of a growing company in the renewable energy industry

Work closely with senior leadership and have real impact

Opportunity to shape internal processes and systems

Stable, full‑time position based in South Melbourne

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📌 Office Manager (Melbourne)
🏢 Elite Smart Energy Solutions
📍 Melbourne