Paralegal – Property & Legal

Melbourne, VIC | Full-time, Permanent

- Exceptional Career Development Opportunity
- Work Closely With & Be Mentored by General Counsel
- Gain Hands-On Exposure to Diverse Commercial & Property Matters

About the role

United Petroleum is looking for an experienced Paralegal to join our Property and Legal teams. Reporting jointly to the Head of Property and the General Counsel, this is a hands-on role responsible for preparing and coordinating property and conveyancing documentation, supporting property settlements, managing property and legal records and providing broader paralegal support across both teams.

You'll work closely with external lawyers and conveyancers, and with stakeholders across the business, to keep property and legal matters moving accurately, efficiently and on time.

Key responsibilities

Property transactions & conveyancing

- Prepare deeds of renewal of lease and deeds of assignment of lease
- Manage and coordinate property settlements, acting for the company as both buyer and seller
- Coordinate conveyancing transactions with external lawyers, conveyancers and internal stakeholders to ensure matters settle on time
- Conduct property title, planning, zoning and PPSR searches as required
- Assist with due diligence for property acquisitions and disposals, and with compulsory acquisition documentation
- Track critical property dates (lease expiries, options, renewals, settlements) and diarise key milestones
- Liaise with landlords, tenants, real estate agents, valuers and settlement agents

Legal & document administration

- Coordinate the certificate of titles index and manage the security of paper titles
- Manage the preparation, execution and register of Power of Attorney documents




- Prepare correspondence on behalf of the Property and Legal teams and arrange certified copies of documents
- Maintain accurate, secure and easily retrievable property and legal records (electronic and hard copy)
- Maintain and update the precedent and template library

Invoice & financial administration

- Track property and legal invoices through approval and payment, and maintain the invoice tracking spreadsheet
- Liaise with Accounts Payable/Finance to resolve invoice queries and discrepancies

Reporting & stakeholder coordination

- Prepare regular and ad hoc reports on property, legal and invoicing matters
- Build solid, professional relationships with external lawyers, conveyancers and other service providers

About you

- You will be a Graduate Lawyer or possess a Certificate IV or Diploma in Legal Studies/Paralegal Studies (or working towards), or equivalent experience in a paralegal or legal support role
- Sound understanding of the conveyancing and property settlement process
- Experience with property title search platforms (e.g. InfoTrack, Landata) is advantageous
- Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook) and experience with document management/records systems
- Excellent organisational skills with a high level of accuracy and attention to detail
- Strong written and verbal communication skills, with confident stakeholder management at all levels
- High level of discretion, integrity and confidentiality, given regular exposure to sensitive commercial and legal information
- A proactive, self-motivated and solutions-focused approach, comfortable managing competing priorities and deadlines

How to apply Click "Apply Now" to submit your application and be considered for this exciting opportunity.

📌 Legal Assistant - Paralegal (Melbourne)
🏢 United Petroleum
📍 Melbourne