About Novigi

Novigi is the Next Gen Technology Partner to the global wealth and retirement systems. For more than a decade, our work has spanned data and technology across the wealth and retirement sector, supporting some of the industry's most complex administration, registry and operating environments.

Today, Novigi has grown to a team of more than 500 specialists Australia, New Zealand, Singapore and Sri Lanka. We bring together deep industry expertise, leading technical capability and a passion for solving complex problems.

Description

Reporting to the Operations Coordinator, the Admin Assistant will provide administrative support across Novigi office operations. As part of the Operations team, this role will act as a key administrative point of contact for office-related support. Working closely with the Operations Coordinator, who oversees and supports consistency across office locations, the Admin Assistant will help manage efficient day-to-day office operations.

Responsibilities

- Office Presentation – Keep the office neat, tidy and well presented at all times.
- Visitor Management – Welcome clients and guests, direct them to the appropriate person or area, and ensure all visitor compliance requirements are met.
- Meetings and Events – Coordinate catering and other onsite requirements for meetings and small events in collaboration with Executive Assistants and team members.
- Ordering and Maintaining Supplies – Organise, coordinate and maintain office and kitchen supplies across relevant office locations.
- Post and Couriers – Support the coordination of deliveries to and from Novigi office locations.
- Office Maintenance Support – Liaise with building management and vendors to help keep office spaces clean,



well maintained and running smoothly.
- Access Management – Help maintain accurate and up-to-date employee and visitor access records.
- Emergency Management and First Aid – Work with the Operations Coordinator and Human Resources to support compliance with emergency management and workplace health and safety requirements, including training, supplies and processes.
- New Employee Onboarding – Support Human Resources with office-based onboarding, including access and induction requirements.

Skills and Experience

- Solid organisational skills.
- Excellent communication skills.
- Ability to work independently as needed, while also contributing effectively as part of a team.
- Strong attention to detail, with the ability to manage multiple tasks simultaneously.
- Ability to work flexibly across multiple tasks with changing priorities.
- Highly proactive, with the ability to take initiative and ownership of tasks.
- 1 to 3 years’ experience in a similar role would be desirable.

Why our clients love Novigi:

Novigi moves quickly, thinks sharply, and delivers what’s been agreed. Clients tell us we’re easy to work with because we stay focused on outcomes, cut through complexity, and keep communication open and honest. Behind that simplicity sits a huge depth of industry expertise and serious technical capability, built from years of working across superannuation, data, integration, and complex platforms. Our culture of innovation, collaboration and banter shows up in how we work day to day: teams that slot in seamlessly, challenge constructively, adapt as needs shift, and stay committed to getting the right things done well.

Only those candidates chosen to proceed will be contacted.

📌 Admin Assistant - part time 0.6/3 days per week (Brisbane)
🏢 Novigi
📍 Brisbane