Contact information
Contact Phone **********
Contact Email ******
Description
Administration Officer
The Administration Officer is responsible for providing high-level administrative and clerical support to ensure the smooth operation of the
Aeralife Watergardens
.
This role plays a critical part in ensuring compliance, efficient resident admissions, and effective communication between staff, residents, families, and external stakeholders.
At Aeralife Watergardens, you'll be part of a team that enables a secure and connected community.
The home features a cinema, library, and alfresco barbecue areas for residents and families to enjoy.
Our prime location offers the convenience of shopping, dining, and enjoying leisure activities like movies and coffee outings together.
Join us and work in an environment where you can contribute to creating a vibrant, engaging community for our residents while thriving in a supportive team atmosphere.
Benefits and Culture
Grow Your Own Staff Referral Program
– earn rewards for referring quality candidates to join our team
Ongoing learning and professional development opportunities to support your career growth
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP)
offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits
to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits
including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
Employee Reward and Recognition Programs
that celebrate individual and team achievements
The Prospect on Offer




The Administration Officer plays a key role in supporting the efficient and compliant operation of our aged care community by delivering high-quality administrative and clerical services.
This position is responsible for managing reception duties and enquiries, coordinating resident admissions and discharges, maintaining accurate records and data systems, and providing exceptional support to residents, families, visitors and staff.
This is a permanent part-time opportunity working Monday, Tuesday and Wednesday each week at Aeralife Watergardens.
The role offers consistency, stability and the opportunity to become a valued member of our close-knit team, with potential for additional hours or full time opportunities in the future based on organisational needs and performance.
How you will make an Impact
Maintaining a friendly, helpful manner with consumers, visitors and other staff.
Proactively trying to resolve concerns, complaints or suggestions of consumers and family/visitors.
Complete all administrative tasks promptly with accuracy of detail.
Completing and maintaining ongoing scheduled routines.
Accurate administration of all cash transactions and POS machine.
Following established protocols and document control.
Word processing documents, reports and letters as required.
Assists with annual stock take and maintaining an up-to-date asset register
Complete all financial procedures promptly with accuracy of detail.
Ability to implement work with regard to all the Accreditation Standards.




About You
You are a friendly, professional and highly organised administrator who enjoys being the welcoming face of a busy workplace.
You take pride in delivering excellent customer service, managing competing priorities, and maintaining accurate records and systems.
You thrive in a people-focused environment and are passionate about making a positive difference in the lives of older Australians, their families and visitors.
To be successful in this role, you will bring:
Previous administration, reception or customer service experience
Strong computer and word processing skills
Excellent communication and interpersonal skills
High attention to detail and strong organisational ability
Experience managing confidential information with professionalism
The ability to work independently while contributing to a supportive team culture
Availability to work Monday, Tuesday and Wednesday each week
NDIS Worker Screening Check
Current COVID-19 vaccinations (highly recommended)
About Us
Aeralife is a proudly Australian-owned aged care provider with over 20 years of experience delivering exceptional residential aged care services.
Across our communities in Victoria and New South Wales, we are committed to creating environments where residents feel safe, respected and connected.
Guided by our values of
Passion, Innovation, Empathy and Respect
, we are dedicated to delivering care that enriches lives while fostering rewarding careers for our people.
If you're looking for more than just a job, if you're seeking a workplace where you can make a real impact and be valued for the difference you make, Aeralife could be the perfect next step in your career.
Due to high volume of candidates, only shortlisted applicants will be contacted.
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📌 Administration Officer (Melbourne)
🏢 Aeralife
📍 Melbourne