Job Description
YOUR ROLE IN OUR FUTURE
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Personal Assistant to Prof. Sherene Loi
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7 month fixed-term, part-time role (parental leave coverage).
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64 hours per fortnight - 4 days per week,
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Up to $69,****** (HS2) - $85,****** (HS25) per annum - full-time equivalent pro-rated for part-time.
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Attractive salary packaging options are available.
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At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.n
About
the role
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nProfessor Sherene Loi is a clinician-researcher who holds several key leadership roles, including:n
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Senior Consultant Medical Oncologist, Breast Service
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Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratory
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Breast Stream Lead, Parkville Clinical Trials Unit
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This fixed-term position provides comprehensive operational and administrative support to Professor Loi-an internationally recognised clinician scientist-and the Loi Laboratory during a 7-month maternity leave period commencing in November ****. Salary will be commensurate with skills and experience.n
nThe Personal Assistant will support Professor Loi's diverse professional responsibilities by ensuring the efficient and timely management of administrative and operational tasks in a fast-paced environment.n
nRemuneration as per Health and Allied Services, Managers & Administractive EBA. base per annum, $69,****** - $85,****** (full-time equivalent - to be prorated for Part Time) dependent on candidate experience. To be discussed with Hiring Manager.n
About you
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nYou will have highly developed communication and organisational skills with a proactive and solutions focused approach.n
You'll bring with you:
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Experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
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Demonstrated experience in a healthcare, research, or academic setting
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Demonstrated ability to contribute effectively as a participative and supportive team memberDiscretion dealing with confidential and sensitive information
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Demonstrated ability to be skilled in all forms of communication
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Demonstrated ability to provide excellent customer service
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Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
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Computer proficiency
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Our benefits
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nWe offer a range of benefits which support our people both personally and professionally, including:n
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Up to $11,660 in salary packaging to increase your take home pay
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Discounted health insurance and eye care
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A comprehensive health and wellbeing program
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Public transport options at our doorstep and end of trip facilities for cyclists
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Onsite eateries and coffee shops and inviting rooftop garden spaces
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Pathways for professional development and new career opportunitiesive weeks annual leave,



17.5% leave loading & purchased leave options
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Flexible, hybrid working practices
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Inclusion and belonging
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nPeter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.n
Join us!
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nIf you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.n
nApplicants to this role should provide a covering letter outlining relative key skills as well as a CV and experience to assist us with our assessment. n
nFor further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary.n
nAlternatively, please contact us using the information below for a confidential discussion.n
Hiring Manager:
Sherene Loin
Contact Number:
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Email:
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Applications Close: *****pm Thursday 1 October ****.
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nPosition Summaryn
nProfessor Sherene Loi is a clinician researcher responsible for multiple roles as:n
n• Senior Consultant Medical Oncologist, Breast Servicen
n• Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratoryn
n• Breast Stream Lead, Parkville Clinical Trials Unitn
nThis fixed-term position provides comprehensive operational and administrative support to Professor Sherene Loi, an internationally recognised clinician scientist, and the Loi Laboratory during a 12-month maternity leave period, starting late April ****.
Salary/classification
will be based on skills and experience.n
nThe Personal Assistant ensures the timely completion of all administrative tasks for Professor Loi's workflow in as efficient manner as possible given the busy nature of her diverse roles.n
nEnterprise Agreementn
nHealth and Allied Services, Managers and Administrative Workersn
nClassification or Salary Rangen
nHS2n
nImmunisation Risk Categoryn
nCategory C: Position within a non-clinical setting.n
nKey Relationshipsn
nInternal All Peter Mac staff, in particularn
n• Loi Lab Staff membersn
n• Scientific Administration staffn
n• Grants Administration staffn




n• Department of Cancer Medicine staffn
n• Clinical Trials staffn
n• Hospital departments including Specialist Clinics, Admissions and Registrations, Cancer Imaging and Health Information Servicesn
n• Human Ethics External • Patients, Families or Care Giversn
n• Health Care Providersn
n• International peak bodies and organisationsn
n• Pharmaceutical companies (both international and national)n
n• Research Funding Agenciesn
n• Collaborators & Associated Administrative Staffn
n• Event Organisersn
n• Caterers & Suppliers n
nSkillsn
nEssential Requirements n
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Minimum 3 years' experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
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Demonstrated experience in a healthcare, research, or academic setting
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Demonstrated ability to contribute effectively as a participative and supportive team member
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Discretion dealing with confidential and sensitive information
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Demonstrated ability to be professional in all forms of communication
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Demonstrated ability to provide excellent customer service
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Highly developed communication and organisational skills
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Proactive and solutions focused approach
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Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
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Computer proficiency
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Desirable Requirements • Experience in business and financial management processesn
n• Experience working with clinical datan
n• Understanding of medical terminologyn
n• Qualifications in a health related disciplinen
n• Experience working within a health care & / scientific settingn
n• Experience with Patient Administration systems n
nKey Accountabilitiesn
nKey Responsibilities Within the Cancer Research Division:n
n• Pre and post award management of internal/external funding applications - particularly grant and fellowship submissionsn
n• Managing milestones and contractual obligationsn
n• Assisting with complex travel and conference organisationn
n• Preparing and submitting invoices and financial reimbursementsn
n• Lab members' leave administrationn
n• Event coordination and organisation as requiredn
n• Minute taking as requiredn
n• Recruitment and other administrative tasks as requiredn
nWithin the Department of Cancer Medicine and Clinical Trials:n
n• Liaise with patientsn
n• Clinic schedule assistance for Professor Loin
n• Retrieval of results, histories etc. for inpatientsn
n• Liaising with Clinical Trials Teamn
n• Assisting with human ethics administrationn
n• Responding to changes in patient suitability for trials n
nFor further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.n
nPeter Mac is a child safe organisation and has a commitment to child safety and wellbeing.n
WHY WORK FOR PETER MAC
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Peter Mac offer a range of benefits which support our people both personally and professionally.
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Our staff benefits include award winning facilities, professional development and events . click apply for full job details
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📌 Personal Assistant (Victoria)
🏢 Peter MacCallum Cancer Centre
📍 Victoria