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7 month fixed-term, part-time role (parental leave coverage).
64 hours per fortnight - 4 days per week,
Up to $69,****** (HS2) - $85,****** (HS25) per annum - full-time equivalent pro-rated for part-time.
Attractive salary packaging options are available.
At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking current ground.
Everything we do is underpinned by our core values, Excellence, Compassion and Innovation.
Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.
About the role
Professor Sherene Loi is a clinician–researcher who holds several key leadership roles, including:
Senior Consultant Medical Oncologist, Breast Service
Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratory
Breast Stream Lead, Parkville Clinical Trials Unit
This fixed-term position provides comprehensive operational and administrative support to Professor Loi—an internationally recognised clinician scientist—and the Loi Laboratory during a 7-month maternity leave period commencing in November ****.
Salary will be commensurate with skills and experience.
The Personal Assistant will support Professor Loi's diverse professional responsibilities by ensuring the efficient and timely management of administrative and operational tasks in a fast-paced environment.
Remuneration as per Health and Allied Services, Managers & Administrative Workers EBA.
base per annum, $69,****** - $85,****** (full-time equivalent - to be prorated for Part Time) dependent on candidate experience.
To be discussed with Hiring Manager.
About you
You will have highly developed communication and organisational skills with a proactive and solutions focused approach.
You'll bring with you:
Experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
Demonstrated experience in a healthcare, research, or academic setting
Demonstrated ability to contribute effectively as a participative and supportive team memberDiscretion dealing with confidential and sensitive information
Demonstrated ability to be professional in all forms of communication
Demonstrated ability to provide excellent customer service
Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
Computer proficiency
We offer a range of benefits which support our people both personally and professionally, including:
Up to $11,660 in salary packaging to increase your take home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program




Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and inviting rooftop garden spaces
Pathways for professional development and new career opportunitiesive weeks annual leave, 17.5% leave loading & purchased leave options
Flexible, hybrid working practices
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.
We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.
We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Alternatively, please contact us using the information below for a confidential discussion.
Hiring Manager:
Sherene Loi
Contact Number:
************
Applications Close: *****pm Thursday 1 October ****.
______________________________________________________________________________________________________
Position Summary
Professor Sherene Loi is a clinician researcher responsible for multiple roles as:
Senior Consultant Medical Oncologist, Breast Service
Group Leader, Translational Breast Cancer Genomics and Therapeutics Laboratory
Breast Stream Lead, Parkville Clinical Trials Unit
This fixed-term position provides comprehensive operational and administrative support to Professor Sherene Loi, an internationally recognised clinician scientist, and the Loi Laboratory during a 12-month maternity leave period, starting late April ****.
Salary/classification will be based on skills and experience.
The Personal Assistant ensures the timely completion of all administrative tasks for Professor Loi's workflow in as efficient manner as possible given the busy nature of her diverse roles.
Health and Allied Services, Managers and Administrative Workers
Classification or Salary Range
HS2
Category C: Position within a non-clinical setting.
Key Relationships
Internal All Peter Mac staff, in particular
Loi Lab Staff members
Scientific Administration staff
Grants Administration staff
Department of Cancer Medicine staff
Clinical Trials staff
Hospital departments including Specialist Clinics, Admissions and Registrations, Cancer Imaging and Health Information Services
Human Ethics
External
Patients, Families or Care Givers
Health Care Providers
International peak bodies and organisations
Pharmaceutical companies (both international and national)




Research Funding Agencies
Collaborators & Associated Administrative Staff
Event Organisers
Caterers & Suppliers
Skills
Minimum 3 years' experience providing administrative support to executives or academic leaders in a complex, multi-faceted environment
Demonstrated experience in a healthcare, research, or academic setting
Demonstrated ability to contribute effectively as a participative and supportive team member
Discretion dealing with confidential and sensitive information
Demonstrated ability to be professional in all forms of communication
Demonstrated ability to provide excellent customer service
Highly developed communication and organisational skills
Proactive and solutions focused approach
Ability to work autonomously and effectively whilst dealing with time sensitive arrangements
Computer proficiency
Desirable Requirements Experience in business and financial management processes
Experience working with clinical data
Understanding of medical terminology
Qualifications in a health related discipline
Experience working within a health care & / scientific setting
Experience with Patient Administration systems
Key Accountabilities
Key Responsibilities Within the Cancer Research Division:
Pre and post award management of internal/external funding applications – particularly grant and fellowship submissions
Managing milestones and contractual obligations
Assisting with complex travel and conference organisation
Preparing and submitting invoices and financial reimbursements
Lab members' leave administration
Event coordination and organisation as required
Minute taking as required
Recruitment and other administrative tasks as required
Within the Department of Cancer Medicine and Clinical Trials:
Liaise with patients
Clinic schedule assistance for Professor Loi
Retrieval of results, histories etc. for inpatients
Liaising with Clinical Trials Team
Assisting with human ethics administration
Responding to changes in patient suitability for trials
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
Peter Mac offer a range of perks which support our people both personally and professionally.
Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria.
We recognise their strength and resilience and pay our respects to their Elders past and present.
#J-*****-Ljbffr

📌 Personal Assistant (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne