Join a Business Where Organisation, People and Operations Come Together
Reporting to:
Managing Director, Oceania
Employment Type:
Part-time – 4 days a week, initial 12-month fixed-term contract.
We are seeking a highly experienced and proactive
Office & Operations Administrator
to play a pivotal role in supporting the Australian leadership team of one of the world's most beautiful luxury brands. This role will be pivotal to the smooth day-to-day operations of the Oceania business.
This is an exciting prospect for a seasoned administrator who thrives in a fast-paced environment, enjoys working across multiple business functions, and takes pride in creating structure, efficiency, and exceptional support. Working closely with the Managing Director and Leadership Team, you will act as a central point of coordination across administration, HR support, office management, and business operations.
About the Role
As the Office & Operations Administrator, you will be responsible for providing executive-level administrative support while helping maintain operational excellence across the business. You will manage a diverse portfolio of activities, ensuring critical business processes, communications, and initiatives are delivered effectively and on time.
Key Responsibilities
Executive & Administrative Support
Provide comprehensive support to the Managing Director and Leadership Team.
Manage complex calendars, travel arrangements, meetings, agendas, board packs, and meeting minutes.
Prepare and coordinate presentations, reports, and business correspondence.
Organise leadership meetings, planning sessions, and internal events.
Office Operations & Culture
Oversee daily office operations and administration.
Manage office suppliers, facilities, and vendor relationships.
Support employee engagement initiatives and company culture programs.
Coordinate internal events and team activities.
Sales & Business Support




Provide administrative support to Retail Managers and business leaders.
Assist with sales reporting, meeting preparation, and action tracking.
Coordinate sales and operational meetings and ensure follow-up actions are completed.
HR & People Support
Coordinate onboarding activities and employee documentation.
Support HR administration, internal communications, and compliance processes.
Assist with performance review cycles and regional initiatives.
Maintain professionalism and confidentiality in all people-related activities.
Process Improvement & Coordination
Act as a key coordination point across departments.
Track actions, priorities, and deadlines.
Support finance administration, procurement activities, and reporting requirements.
Identify opportunities to improve processes and operational efficiency through technology, automation, and AI-enabled tools.
About You
You are a highly organised and adaptable professional who enjoys being the person others rely on to keep things running smoothly.
You will bring:
10+ years' experience in executive support, administration, operations, or a similar role.
Strong experience supporting senior leaders and working across multiple business functions.
Exceptional organisational skills and attention to detail.
A proactive, hands-on and solutions-focused approach.
Outstanding communication and stakeholder management capabilities.
High levels of professionalism, discretion, and confidentiality.
Advanced Microsoft Office skills.
Experience with workflow automation and AI tools will be highly regarded.
Experience within luxury retail or a premium customer-focused environment is desirable.
Why Join Us?
Partner directly with senior leadership.
Work across a broad and varied business support role.
Contribute to a collaborative and high-performing culture.
Make a meaningful impact by driving efficiency and operational excellence.
Be part of a premium brand environment that values professionalism, initiative, and continuous improvement.
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📌 Office & Operations Administrator (New South Wales)
🏢 Salt & Shein
📍 New South Wales