Support the Director | Multi-Site Café Operations | Part-Time
About the Role
We are looking for an experienced and highly organised
Café Admin
to support the Director across Chief & Co.
This is primarily an
administration and operational coordination role not a Café Manager position
. You will work behind the scenes to keep our locations organised, ensure key tasks are completed and provide consistent follow-up across the business.
Working closely with the Director, you will take ownership of day-to-day operational administration across our locations. This role suits someone who thrives in a fast-paced environment, works independently and takes pride in getting things done properly and on time.
Key Responsibilities
Prepare weekly staff rosters across all locations
Review timesheets, leave requests and shift coverage
Coordinate recruitment, onboarding and staff training
Monitor completion of training and follow up where further support is required
Support café teams and 2ICs with administrative and operational requirements
Manage supplier ordering across all locations
Monitor stock levels, packaging and upcoming requirements
Oversee the completion of opening, closing, cleaning and operational checklists
Maintain staff records, operational documents and internal systems
Follow up outstanding tasks and ensure deadlines are met
Identify operational issues and present practical solutions to the Director




Assist with implementing and improving systems and processes across the business
Provide regular operational updates to the Director
About You
We are looking for someone who can
work independently, take ownership and keep the administrative side of the business moving
.
You will ideally have:
Previous café, hospitality or multi-site administration experience
Experience with rostering, timesheets, stock control and supplier ordering
Excellent organisation, administration and follow-up skills
A proactive, reliable and solutions-focused approach
Strong written and verbal communication skills
Confidence using rostering, POS and delivery-management systems
The ability to manage multiple priorities without constant supervision
A current Food Safety Supervisor Certificate is preferred
Benefits
Part-time position with flexibility
A key administrative role supporting the Director
Genuine ownership over operational coordination and follow-up
Direct access to supportive and involved business owners
The opportunity to improve systems and influence the next stage of the business
A fast-moving environment where initiative, reliability and solid performance are recognised
If you have strong hospitality administration experience, are highly organised and take pride in keeping operations on track, we would love to hear from you.
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📌 Cafe Admin Support (Sydney)
🏢 Chief n
📍 Sydney