We're a growing facilities management and trades services business based in Sydney, looking for a switched-on full time administrator to join our small, busy operations team.
This role suits someone who thrives in a fast-moving environment, enjoys working across systems and processes, and can keep things running smoothly behind the scenes. If you have experience in the trades or facilities management space, particularly with job management software like simPRO - we want to hear from you.
KEY RESPONSIBILITIES
Job scheduling and coordination support across trade service teams
Raising and managing jobs in simPRO, including updates to job status, site information, and work orders
Coordinating between technicians, subcontractors, and site contacts to ensure timely job completion
Assisting with tender and service contract administration
Purchase order and invoice administration
Preparing reports and maintaining accurate records
General administrative support to Service Managers and the wider operations team
Managing inbound emails and handling ad-hoc administrative tasks
ABOUT YOU
Previous experience in administration, ideally within a trades, facilities management, or construction environment




Experience using simPRO or a similar job management platform (highly regarded)
Trade coordinator or service coordinator experience (highly regarded)
Excellent attention to detail and accuracy
Strong organisational and time management skills
Intermediate to advanced Microsoft Office skills, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to work independently and manage competing priorities
WHAT'S ON OFFER
Flexible working arrangements for the right candidate (following initial 3-month period) – 1 day working from home
Work-life balance with office hours of 8am-4pm
Supportive and down-to‐earth team culture
Opportunity to grow your role as the business expands
Convenient Lilyfield location
Competitive package based on experience
IDEAL FOR
This role would suit an experienced administrator or trade/service coordinator looking for a professional yet relaxed team environment.
If you're highly organised, have a keen eye for detail, and enjoy supporting a busy team, we'd love to hear from you.
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📌 Services Administrator (New South Wales)
🏢 seek.com.au
📍 New South Wales