Join a supportive team and play a key role in keeping outpatient clinics running smoothly across multiple locations.
Employment Type
Permanent Part Time
Position Classification
Admin Officer Level 3
Remuneration
$***** - $***** per hour + super
Hours Per Week
24
Location
Rankin Park Centre
Requisition ID
REQ******
Applications Close
Sunday, 27th September ****
Where You'll Be Working
You'll join a small, supportive administration team responsible for coordinating outpatient clinics across Community Health Centres and outpatient hospital departments. Primarily based at Rankin Park, there may also be opportunities to work at local clinics and the Wallsend office as required. You'll work closely with Staff Specialists, the Head of Department, clinical teams and patients to help ensure clinics operate efficiently across multiple sites.
About The Role
As a Typist, you'll provide high-quality administrative and secretarial support to approximately 20 Staff Specialists and the Head of Department.
Your Day Will Be Varied, With Responsibilities Including
Coordinating clinic bookings and telehealth appointments
Managing appointments, templates and schedules in SDPR
Following up correspondence and outstanding matters
Transcribing medical reports and correspondence
Responding to telephone and face‐to‐face enquiries
Communicating with patients, doctors, Staff Specialists and clinical staff
Managing last‐minute cancellations and changes to clinic requirements
Prioritising your workload to ensure tasks are completed accurately and within required timeframes
This is a role where no two days are necessarily the same. You'll need to be comfortable adapting to changing priorities, using your initiative and keeping things moving in a busy outpatient environment. You'll work both independently and as part of a close-knit team,



with the support of an approachable Team Leader and experienced administration staff.
About You
We're looking for someone who is organised, reliable and adaptable, with excellent attention to detail and communication skills.
You'll Ideally Have
Fast and accurate typing and strong keyboard skills
Experience with transcription software
Demonstrated competency in medical terminology, transcription and medical correspondence
Experience using a range of computer hardware, software and electronic systems
Excellent communication and interpersonal skills
The ability to manage competing priorities and work calmly under pressure
Initiative and the ability to work independently with minimal direction
Experience in a healthcare or medical administration environment (highly desirable)
Familiarity with NSW Health systems such as SDPR and RIMS would be advantageous, however, training will be provided.
How You'll Be Supported
You'll be joining a small, friendly and supportive team where you'll have the opportunity to build valuable skills and experience in medical and outpatient administration.
You'll receive comprehensive orientation and training, including familiarisation with systems, processes and clinic workflows, with ongoing support from your Team Leader and colleagues.
With responsibility for supporting multiple Staff Specialists and coordinating clinics across different locations, this is a great chance for someone who enjoys variety, teamwork and a fast‐paced environment.
What We Can Offer You
At Hunter New England Health,



enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:
4 weeks annual leave (pro-rata for part time employees)
Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
Salary packaging options - up to $11,600 plus novated leasing
Fitness Passport for health and well-being - discounted gym options for you and your family
Employee Assistance Program (EAP) for staff and family members
Additional Information
An eligibility list will be created for future permanent part time and temporary part time vacancies.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact ****** for confidential support.
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